Admin Executive

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Admin Executive
Work Dynamics

What this job involves:
Keeping the company on the right side of the law
Do you believe that there should be zero compromise when it comes to safety?

Serving as the engine behind our company’s compliance, your top concern is to guarantee that our business functions follow all legal and ethical standards while meeting business goals. In particular, you’ll carry out the critical task of implementing compliances according to The Companies Act and other corporate laws.

Elevating our safety game
On a daily basis, you’ll find yourself dealing with alerts, inquiries and questions regarding regulatory requirements. You will need to dedicate some time ensuring proper controls are in place to safeguard the company from risks.

As the first line of regulatory defence, you will manage and conduct compliance reviews within the regulatory framework. In other words, much of your time will be spent on monitoring everything that the business does and checking each activity against business internal controls.

Sound like you? To apply you need to be:
Up to par
Are you a business-savvy degree holder with at least seven years’ work experience? We’re looking for someone well-versed in corporate laws and knows the ropes of the facility management industry.

A standout professional
Do you have amazing documentation and admin skills? If you’re also a genius in Microsoft (i.e., Word, Excel, PowerPoint, etc.), and can shift gears from being a team player to a leader, then we want you on board!
Being on top of facilities and operations costs
Balancing the planned budget and actual costs requires extensive financial knowledge—that’s why we’re on the lookout for a billing expert who can get the job done flawlessly.

Guided by the facility manager, you’ll extend administrative and accounting support to both facility and engineering management teams. All invoices received from our vendors will also be on your watch—ensuring that they are checked, verified and authenticated based on regulatory standards.

Part of your daily checklist will be to work closely with our Client’s Accounts Payable Team to guarantee the timely receipt of payments and processing of invoices within the cut-off. You’ll also receive crucial certificates, which you will hand over to our respective vendors. In all your tasks, you should aim to meet―and even go beyond―the team’s expectations.

Keeping track of reports and project updates
This role is a great opportunity to showcase your analytical skills as you’ll be tasked to generate reports. On top of this, you’ll also take care of data needed for making cost sheets, annual budgets and quarterly business reviews. You’ll also manage all monthly financial, outsourcing and management reports to be submitted to the facilities manager. Also part of your scope is to handle other reports required by the team.

An accounting expert
Are you a commerce degree holder with three to four years’ experience in accounts and finance? Do you have a solid background in reporting procedures? Do you have a strong working knowledge of account reconciliation, financial summaries and cash flow statements?

If you said yes to all these, we’re more than happy to discuss this opportunity with you!

What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.