Sr. Officer HR & IR

We are hiring for our client, for Textile Industry in Erode location

Job Description:

1. Statutory Compliance & Government Liaison

• Ensure Full Statutory Compliance: Maintain up-to-date knowledge of labor laws and statutory regulations (ESI, PF, Factories Act, etc.), ensuring the company is compliant at all times.
• ESI & PF Challan Preparation (VIP & Contractors): Monthly preparation and timely remittance of Employee State Insurance and Provident Fund contributions for both in-house and contractual employees.
• PF/ESI Master Sheet Follow-up: Maintain and regularly update master tracking sheets to ensure accuracy of statutory deductions and compliance.
• PF Claims (Advance, Merge & Settlement): Coordinate and process employee requests for advance withdrawals, account merges, and final settlements under PF norms.
• ESI Claims Processing: Assist employees in ESI-related reimbursements, including Form 22 submissions and managing e-Pehchan cards.
• Inspector of Factories Liaison: Follow up on inspections and coordinate compliance with the requirements laid down by the Factory Inspectorate.
• DSC Key Management: Periodically update and manage the Digital Signature Certificates (DSC) for companies such as Natural Tex and RR Co for statutory filings.

2. HR Operations & Documentation

• Recruitment & Onboarding: Coordinate end-to-end recruitment, from candidate sourcing to onboarding formalities, aligning with departmental needs.
• HR Document Verification: Final review and audit of employee records, joining kits, background checks, and HR-related legal documents.
• Salary Verification: Conduct weekly and monthly payroll audits, ensuring timely and accurate disbursement of salaries and related benefits.
• Staff Personal Files Management: Ensure all employee files are updated, complete, and securely maintained in compliance with audit requirements.
• Monthly Bonus Statements: Prepare detailed bonus statements based on eligibility, performance, and attendance.
• Monthly Manpower MIS: Generate and submit MIS reports reflecting current manpower strength, turnover, and headcount variances.
• Employee Retention & Conflict Resolution: Address employee grievances, manage conflict situations professionally, and design initiatives for workforce retention and engagement.

3. Contractor & Wage Management

• Wage Costing Reports (VIP): Prepare analytical reports comparing actual wages against budgets to control labor costs and optimize resource allocation.
• Contractor Wage Bill Verification: Scrutinize contractor-submitted wage bills for accuracy and adherence to agreed wage structures.
• Workers’ Wages Head Count: Regularly monitor and validate attendance and wage calculations for all factory floor workers.

4. Safety, Health & Compliance Initiatives

• Factory Health & Safety Monitoring: Implement and oversee occupational health & safety policies, ensuring compliance with legal and company standards.
• Fire Fighting & Mock Drill Records: Maintain logs of mock drills and firefighting training activities; ensure periodic drills are conducted and documented.
• Safety Program Implementation: Drive safety awareness initiatives, training, and compliance campaigns across departments.

5. Admin & Logistics Management

• Administrative Activities: Supervise day-to-day administrative operations; ensuring office supplies, housekeeping, and infrastructure maintenance are effectively managed.
• Transport Monitoring: Track daily transport usage, prepare headcount reports, and ensure transport arrangements meet workforce needs.
• Canteen & Transport Bill Verification: Review and approve vendor bills related to staff transport and food services.
• Insurance File Maintenance: Maintain updated records of employee and asset insurance policies, and support claims processing when needed.

6. Training & Development

• Employee Development Programs: Organize and facilitate training sessions to upskill staff in technical, compliance, and soft skill areas, promoting a continuous learning culture.

Key Skills Required:

• Strong understanding of labor laws and statutory regulations
• Payroll processing and auditing
• Excellent interpersonal and conflict resolution skills
• Proficiency in MS Excel, ERP systems, and statutory portals (EPFO, ESIC)
• Organizational and time management abilities
• Attention to detail and high level of accuracy