Manager -Security Admin - 13453

Job Purpose

Ensure identification of adequate security equipment, procurement, commissioning and its serviceability by regular inspection / interaction with user departments and liaison with the vendors or service providers in order to keep IGIA safe & secure.

To assess and provide for the administrative requirements of CISF (6675 personnel) with respect to Accommodation, Vehicles, Security Equipment etc. Navigating proposals/ processes through different departments of DIAL (Procurement, Finance, P&E, Legal, Commercial, HR, IT etc) while adhering to the policies and guidelines issued by BCAS/MoCA/DIAL-Mgt to ensure operational efficiency of CISF personnel and DIAL-Security (400 employees).To prepare suitable responses to the queries of MoCA internal audits, CAG & independent auditors. Ensure/execute timely firming - up / renewal of various contracts/POs, Processing of various requirements projected by CISF as per the laid down rules of Govt Of India (MoCA/MHA), Coordination with Finance department for timely payments to CISF & Vendors. Carrying out Policy advocacy for financial and administrative matters pertaining to CISF with the Ministry/BCAS and other agencies as the case may be

ORGANISATION CHART

Key Accountabilities

Responsible for processing of payments to vendors and CISF as per laid down SLAs in case of Vendors and Govt guidelines in case of COD, Annual Arms& Ammunition, Annual Clothing bills related to CISF respectively - Amount processed (Approx 300 Crores annually)

Ensure Compliance of MoCA/MHA guidelines on PSF/CISF related expenditures - Percentage compliances of guidelines and 100 % clarifications of audit observations, if any

Assessing the administrative requirements of CISF, RAXA & DIAL Security in the given framework of govt policy/guidelines - Number of Cases/Contracts/POs (approx. 100 annually)

Liaison and coordination with Sr. officials of different stakeholders i.e. CISF, AAI, NSG, & others for smooth administrative work - No. of formal/informal meetings

To coordinate/liaise with Departmental Heads of DIAL -P&E, P&C, Finance, HR, MAG, SPG, CEO-Office, RAXA, Commercial (Aero), TMT etc for maintaining CISF & NSG complex - Number of meetings & issues resolved/closed

Responsible for ensuring Housing Complexes issue of CISF personnel - Timely award of contracts

Responsible for preparation and monitoring of Budget/AOP (CAPEX & OPEX) for DIAL-Security, CISF - Variation, if any between planned Vs actual/Monitoring Actual/Planned Expenditure

Engage with stakeholders like CISF , AAI , NSG regarding to fulfill their administrative requirements - Number of meetings & Implementations of decisions

Processing expenditure as per MoCA/MHA guidelines - Percentage compliance of guidelines and 100 % clarifications of audit observations, if any

Processing of administrative requirements of CISF - Number of Cases/Contracts/POs (approx. 100 annually)

KEY ACCOUNTABILITIES - Additional Details

Responsible for timely conduction of the Annual Medical Examination of 6200 CISF personnel - No of hospitals are empaneled

To maintain stakeholder relationship by way of effective on-ground processing of administrative requirements related to CISF, NSG etc - No. of issues resolved / Closed

Responsible for coordinating and resolving issue related to Bijwasan Complex with AAI - No of issues resolved/closed

To coordinate with P&E Maintenance Teams for effective execution of maintenance tasks for CISF & NSG complex - Number of issues resolved/closed

Ensure/execute timely firming - up / renewal of various contracts/POs - No. of contracts/POs- approx. 100 annually. Also, timely renewal of contracts for smooth operations

Coordination with TMT department for transport related issues of CISF - Provision of vehicles as per BCAS authorization and ensure road worthiness for efficient security operations

Coordination with Finance department for timely payments to CISF & Vendors - Avoiding late fee/penalty, and also the timely payments

Responsible for timely reimbursement from National Aviation Security Fee Trust ( NASFT ) established by MoCA for all financial matters related to Aviation Security ( pan India ) - Processing of CISF related payments to be made out of ASF (aviation Security Fee ) fund

Creation/augmentation of facilities for CISF personnel at the barracks and other locations - Number of facilities created/expansion brought about

Procurement of specialized equipment - Number of items/equipment

Responsible for Procurement of Dogs/ maintenance of Dog squad - Number of Dogs procured/maintained

Coordinating special events of stakeholders/ DIAL Security - Number of events coordinated

Carry out Policy advocacy with respect to Financial /administrative matters pertaining to CISF - Number of matters concluded

Raise and co-ordinate matters of common interest pertaining to Finance matters with APAO - Number of matters raised

EXTERNAL INTERACTIONS

• BCAS & MOCA
• CISF
• Vendors/Service Providers
• Delhi Police
• NSG
• NASFT
  
  
  

INTERNAL INTERACTIONS

DIAL IT

DIAL HR

DIAL Procurement/Commercial

Engineering/GADL

RAXA Technical Services/TMT/Finance

FINANCIAL DIMENSIONS

• Scrutiny and processing of payments to vendors and CISF as per SLAs/Govt. guidelines (aprox 100 crores annually)
• Preparing and monitoring of AOP ( over 100 Crores )
• Optimum utilization of available manpower and equipment and to reduce the avoidable expenditure to the organization.
• Reduction of 10 % in AOP
• Deductions in payments to service providers for non-compliances, if any. Attending Audit Queries
  
  
  

Other Dimensions

• Meeting the Administrative and Operational requirements of CISF (approx. 6675 personnel), NSG & RAXA.
• Meeting the administrative requirements of DIAL-Security Department (approx. 400 employees).
  
  
  

Education Qualifications

• Graduate in any discipline
  
  
  

Basic AVSEC course.

Relevant Experience

• Total relevant experience – 15 years out of which, at least 10 years should be in security.
• 10 Years in Managerial positions.
• Individuals with background of Uniformed Services & Aviation Security are desirable.
• Working on SAP-MM module is desirable
  
  
  

COMPETENCIES

• Personal Effectiveness
• Social Awareness
• Entrepreneurship
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Capability Building
• Strategic Orientation
• Stakeholder Focus
• Networking
• Execution & Results
• Teamwork & Interpersonal influence