Jr. Tender Executive

Job Description for Jr. Tender Executive :

We're looking for an Executive for Sales and Tenders who can effectively communicate and who is knowledgeable about the tendering process, including the laws and guidelines governing procurement.

Roles & Responsibilities:

- Candidate should be B.E in Electrical

- Proven experience in managing tenders and preparing bid proposals.

- Strong understanding of tender processes, including procurement rules and regulations.

- Preparing and submitting tender proposals

- Conducting market research, analyzing tender documents, coordinating bid responses, and maintaining effective communication with clients and stakeholders

- Review and analyze tender documents to understand client requirements

- Manage the entire bid process, including planning, resource allocation, and scheduling

- Attend pre-bid meetings, site visits, and other interactions with clients as required.

- Prepare and maintain accurate records of all tender-related activities, including correspondence and documentation.

- Excellent written and verbal communication skills.

- Exceptional attention to detail and organizational abilities.

- Strong analytical and problem-solving skills.

- Proficiency in using MS Office applications and tender management software.

- Ability to work under pressure and meet tight deadlines.

- Knowledge of industry-specific standards and practices is advantageous.

- Ability to work independently and collaboratively in a team environment.

- Should have ability to work with internal projects team, Accounts team ensuring that EMDs are submitted and managed appropriately, and that bank guarantees are in place where required, with timely follow-ups.

Note: The job description provided above is a general outline of the typical duties and responsibilities of a Tender Executive role. Actual job descriptions may vary depending on the organization, industry, and specific requirements of the position.

● Designation: Jr. Tender Executive

● Qualification: B.E in Electrical

● Branch: Navi Mumbai Kharghar (Head Office)

● Job Location: Kharghar, Navi Mumbai

● In house/site work: In House

● Fresher/Experience: Experience (Min 1-3 years)

Position Overview:

As a Tender Executive, you will be responsible for managing the entire tender process, from identifying tender opportunities to preparing and submitting tender proposals. You will work closely with cross-functional teams, including sales, legal, finance, and project management, to ensure the successful completion of tender submissions. Your role will involve conducting market research, analyzing tender documents, coordinating bid responses, and maintaining effective communication with clients and stakeholders. Attention to detail, strong organizational skills, and the ability to work under pressure are essential for this role.

Key Responsibilities:

1. Identify Tender Opportunities:

- Conduct market research to identify potential tender opportunities.

- Monitor tender portals, government websites, and other relevant sources for new tenders.

- Evaluate tender documents and assess the feasibility of submission.

2. Tender Preparation and Coordination:

- Review and analyze tender documents to understand client requirements.

- Coordinate with internal teams to gather all necessary information and documentation for tender submissions.

- Prepare tender responses, ensuring compliance with all requirements and deadlines.

- Collaborate with cross-functional teams to develop competitive and compelling bid proposals.

- Create and maintain a repository of tender-related documents, templates, and reference materials.

3. Bid Management:

- Manage the entire bid process, including planning, resource allocation, and scheduling.

- Conduct risk assessments and identify potential challenges in the tender process.

- Coordinate with stakeholders to gather inputs and ensure timely completion of deliverables.

- Monitor progress and take necessary actions to meet submission deadlines.

- Conduct quality checks on tender proposals to ensure accuracy and adherence to guidelines.

4. Relationship Building and Communication:

- Maintain effective communication channels with clients, partners, and stakeholders throughout the tender process.

- Attend pre-bid meetings, site visits, and other interactions with clients as required.

- Collaborate with sales teams to develop strategies and solutions to maximize tender success.

- Build and maintain positive relationships with clients and key decision-makers.

5. Documentation and Reporting:

- Prepare and maintain accurate records of all tender-related activities, including correspondence and documentation.

- Generate reports on tender activities, progress, and outcomes for management review.

- Ensure compliance with legal and regulatory requirements during the tender process.