Facility Executive - MIS

Cushman & Wakefield


Date: 10 hours ago
City: Mumbai, Maharashtra
Contract type: Full time
Job Title

Facility Executive - MIS

Job Description Summary

Job Description

  • [Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
  • Monthly Vendor Invoicing.
  • PR creation – As per request
  • AMC renewal & tracking
  • PO Follow up – Daily
  • GRN Making
  • Monthly Advance PO Report.
  • Payment advice shared with Vendors – as per payment release
  • Consumable order - Monthly
  • General Facilities work
  • NDC
  • Audit document
  • Compliance document
  • Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system.
  • Analyse/ recommend solution on the complaint analysis.
  • Maintains compliance with departmental security, audit procedures, and Client management policy.
  • Manage the office services needed to support department operations.
  • Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
  • Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
  • Data gathering and reporting on all facility operations.
  • Periodically check / amend checklist, operation steps, spares parts consumption analysis.
  • Work in co ordination with Client on day-to-day activities.
  • Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.
  • Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
  • Preparation of Daily, Weekly and Monthly reports for Client as per the prescribed format.
  • Arrange for monthly bills to be submitted to the Client.
  • Coordinating for payments of the site contractors and sub vendors.
  • Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
  • Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
  • Training of onsite Employees
  • Counselling of employees
  • Supervising the development and maintenance of websites and ensuring the protection of users' data.
  • Analyzing existing operations, protocols, and processes, and making plans for improvement.
  • Conducting research, attending workshops, and networking with other professionals in the industry.
  • Proactively review workplace systems / processes to innovate and continuously improve the business performance and workplace experience
  • Performs other duties as requested by your direct manager
  • Occasional requirement to work extended hours during peak times or to assist with major functions/events
  • Development of operational standards / playbooks / operating manuals for all aspects of the business
  • Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
  • Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation
  • Work safely and avoid placing yourself or anyone else’s health and safety at risk by your acts or omissions
  • Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
  • Actively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield
  • Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is available
  • Comply with Cushman & Wakefield policy

INCO: “Cushman & Wakefield”

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