Executive Assistant

Role Overview: As part of the Executive Assistant, you will directly support the Co-Founder in managing day-to-day operations, driving strategic priorities, and ensuring seamless execution across departments. You will act as a force multiplier—streamlining workflows, following up with teams and vendors, and enabling the founder to focus on high-value activities like Sales, Business Development, and Product Strategy.

Key Responsibilities

• Founder Productivity & Alignment: Manage the Co-Founder’s daily schedule, prioritize meetings, and ensure time is aligned with core business objectives. Prepare daily/weekly task lists and track completion with proactive reminders.Filter and manage incoming requests, escalating only critical issues.
• Cross-Functional Coordination: Liaise between the Co-Founder and internal teams (Sales, Operations, Marketing, Accounts, Procurement) to ensure timely updates and execution. Follow up with teams and vendors on pending deliverables, ensuring smooth communication. Consolidate progress reports for quick decision-making.
• Product Development & Procurement Support: Track vendor interactions, samples, and production timelines.Coordinate with suppliers to ensure product development milestones are met.
• Sales & Business Development Assistance: Maintain sales pipelines, client outreach trackers, and follow-up schedules. Support preparation of sales presentations, proposals, and key client communication drafts.
• Documentation & Reporting: Draft internal and external communication on behalf of the Co-Founder. Prepare summary decks, reports, and notes from meetings or calls. Maintain organized records of critical documents and trackers.
  
  

Preferred

2–4 years in EA/Project Management

Experience in Hospitality, FMCG, or Premium Consumer Goods brands

Excellent communication and follow-up skills

Exposure to vendor management or supply chain processes

Strong organizational and time management abilities

Familiarity with tools like Google Workspace, Excel, Trello, or Asana

High ownership mindset & ability to work independently

Experience in supporting senior leadership

Problem-solving approach and proactive attitude

Startup experience