Executive Assistant

Job Title: Executive Assistant

WL:ES

Location: Bangalore

About Unilever

Be part of the world’s most successful, purpose-led business. Work with brands that are well-loved around the world, that improve the lives of our consumers and the communities around us. We promote innovation, big and small, to make our business win and grow; and we believe in business as a force for good. Unleash your curiosity, challenge ideas and disrupt processes; use your energy to make this happen. Our brilliant business leaders and colleagues provide mentorship and inspiration, so you can be at your best. Every day, nine out of ten Indian households use our products to feel good, look good and get more out of life – giving us a unique opportunity to build a brighter future.

Every individual here can bring their purpose to life through their work. Join us and you’ll be surrounded by inspiring leaders and supportive peers. Among them, you’ll channel your purpose, bring fresh ideas to the table, and simply be you. As you work to make a real impact on the business and the world, we’ll work to help you become a better you.

Key Accountabilities

• Scheduling monthly/weekly internal department meetings, and capturing key meeting notes, follow ups for all departments supported
• Calendar Management across various time zones using high level of tact, integrity and confidentiality based on a thorough understanding of business priorities
• Prioritize meetings and follow-ups on requested items as needed
• Central point of contact for all the Market activities
• Program Management
• Project manage logistics for team meetings, townhalls, and team events
• Travel Management – providing end-to-end domestic and internal travel assistance, including scheduling of external & internal meetings, VISA wherever required, accommodation and other travel logistics
• Strong and effective communication for a smooth transition of work
• Maintaining organizational charts and email distribution lists
• Manage payments and subscriptions to various external associations
• Large internal and external meeting coordination
• Deliverable tracking
• Capture and follow-up on key meetings and presentations
• Follow-up and organize internal product mailing
• Stakeholder Management – Liaise with global stakeholders across time zones for meetings/events
• Helping drive completion of key deliverables and following up on outstanding action items
• Partner with various internal and external teams to support and manage initiatives and programs
• Any ad hoc administrative and business tasks as and when required
  
  

Key Experiences And Qualifications

• 10+years of experience as an Executive Assistant
• Tech savvy with excellent computes skills and experience (Macs/PCs, MS package, G Suite, Zoom etc)
• Professional communication skills – listening, verbal and written
• Good knowledge on PPT & Excel is required
• Proven ability to manage projects, work under pressure and consistently meet or beat deadlines
• A natural problem solver at heart with a genuine interest in learning by helping
• High energy individual with a passion to contribute and take initiative
• Must have a positive, professional, demeanor and a can-do attitude
• Flexible and composed under pressure
• Ability to work independently and execute projects with minimal direction
• Exceptional interpersonal skills with meticulous attention to detail
  
  

At HUL, we believe that every individual irrespective of their race, colour, religion, gender, sexual orientation, gender identity or expression, age, nationality, caste, disability or marital status can bring their purpose to life. So apply to us, to unleash your curiosity, challenge ideas and disrupt processes; use your energy to make the world a better place. As you work to make a real impact on the business and the world, we’ll work to help you become a better you!