Executive Assistant

Position: Executive Assistant.

This position would be reporting to Senior Director Operations, Hyderabad, would be responsible for the job responsibilities as described below of an executive assistant based at Hyderabad Location Office.

We deliver the world’s most complex projects. Work as part of a collaborative and inclusive team. Enjoy a varied & challenging role.

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Job Responsibility

Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences and personal appointments.

Receives, sorts and distributes incoming mail.

Prepares routine correspondence and routes completed correspondence for signature.

Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors.

Access to and maintaining executives calendar updates

Assists in preparation of routine planning and programs reports while maintaining its confidentiality.

Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce.

Keeps reference files and manuals of policy and procedure up to date.

Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc.

Performs other miscellaneous related duties requested by the company representative.

Coordinate appointments/meetings with internal and 3rd party visitors

Book meeting venues and coordinate travel arrangements

Prepare minutes of meetings, presentations, maintain department’s filling system

Communication, Coordination and follow up with team / Vendors

Organizing & managing meetings and events

Knowledge on Terms & Conditions of Purchasing

Preparation of draft LOI / PO, as required

Department Record keeping – Monitoring & execution

Various types of Management Report generation (MIS) – HR, Quality, Safety, Training, Ethics, Project, etc.

Experience / Expertise

5 years of secretarial experience, preferably in Oil/Gas

A university degree is preferable.

MS Office experience.

Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight

Good interpersonal, written, and verbal communication skills

MS Office – Excel, Word, PowerPoint

Report generation

Qualification And Experience

Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry.

Moving Forward Together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Worley takes personal data protection seriously and respects EU and local data protection laws. You can read our full Recruitment Privacy Notice Here.

Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Worley.

Company

Worley

Primary Location

IND-AP-Hyderabad

Job

Administrative Support

Schedule

Full-time

Employment Type

Employee

Job Level

Experienced

Job Posting

Aug 13, 2024

Unposting Date

Oct 28, 2024

Reporting Manager Title

Senior Director Operations