Admin Executive, Grade II

Company Profile

Overview

Since year 2003, Oceaneering’s India Center has been an integral part of operations for Oceaneering’s robust product and service offerings across the globe. This center caters to diverse business needs, from oil and gas field infrastructure, subsea robotics to automated material handling & logistics.

Our multidisciplinary team offers a wide spectrum of solutions, encompassing Subsea Engineering, Robotics, Automation, Control Systems, Software Development, Asset Integrity Management, Inspection, ROV operations, Field Network Management, Graphics Design & Animation, and more.

In addition to these technical functions, Oceaneering India Center plays host to several crucial business functions, including Finance, Supply Chain Management (SCM), Information Technology (IT), Human Resources (HR), and Health, Safety & Environment (HSE).

Our world class infrastructure in India includes modern offices, industry-leading tools and software, equipped labs, and beautiful campuses aligned with the future way of work. Oceaneering in India as well as globally has a great work culture that is flexible, transparent, and collaborative with great team synergy.

At Oceaneering India Center, we take pride in “Solving the Unsolvable” by leveraging the diverse expertise within our team. Join us in shaping the future of technology and engineering solutions on a global scale.

Position Summary

Position Summary and Location

• In this role, the Admin Execute is responsible to provide administrative support to Engineering Department. They are required to work under general to minimal supervision on Daily, Weekly and Monthly MIS, Billing and Utilization reports. Your success will be measured by your ability to keep tasks on track, support the functional team, and contribute to the overall efficiency and effectiveness of our operations, directly impacting Oceaneering’s ability to deliver exceptional results to the stakeholders.
• This position is based in Chandigarh / Pune
• This position will require working from the office (full time)
• Ability to travel domestically and overseas up to 0-10% of the year
  
  

Duties & Responsibilities

Duties and Responsibilities

Essential

• Create and update records and databases with personnel, financial, asset, contact list and other data.
• Preparing utilization reports and presentations, retrieve information when requested.
• Scheduling and coordinating meetings, interviews, events, and other similar activities.
• Ordering, maintaining, and distributing office stationery items.
• Coordinating with various departments like Facility, IT, etc. as and when needed
• Managing inventory of computer hardware, printers etc.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintaining Engineering library, distribution, and recovery of books
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Track calendars, appointments of management team and help with meeting set-ups.
• Arrange all facilities & equipment required for various events, meeting, training sessions and maintain assets that are in custody of Engineering team.
• Assist Engineering team members make travel arrangements as and when needed.
• Prepare expenses reports for senior management personnel.
• Provide general support to visitors.
  
  

Non-essential

• Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals.
• Work towards individual goals aligned with department and organizational objectives.
• Comply to organizational HR policies and procedures.
  
  

Supervisory Responsibilities

• This position has/does not have direct supervisory responsibilities.
  
  

Reporting Relationship

General Manager

Sr. Manager / Dep. Head

Admin Executive

Qualifications

Qualifications

Required

• Bachelors in Science¿/ Commerce / PGDCA/ BCA
• Professional experience of minimum 2 years as an Administrative Assistant
• Knowledge t in MS Office applications (Word, PowerPoint, Visio, etc)
• Working Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup, hlookup etc.
  
  

DESIRED

• Should possess knowledge of Power App, Power BI. Power Automate
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
  
  

Knowledge, Skills, Abilities, And Other Characteristics

• Fluent in written and spoken English.
• Good Teamwork & Interpersonal skills
• Flexibility and adaptability
• Ability to show initiative, good judgment, and resourcefulness.
• Able to work independently and interface with multiple stakeholders.
  
  

Additional Information

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night
• Occasional exposure to airborne dust in the workplace.
• Work surface is stable (flat)
  
  

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

OCCASIONAL

FREQUENT

CONSTANT

• Lift up to 20 pounds
• Climbing, stooping, kneeling, squatting, and reaching
• Lift up to 10 pounds
• Standing
• Repetitive movements of arms and hands
• Sit with back supported
  
  

Closing Statement

Career Development

In addition, we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future. As well as developing employees in a specific role, we are committed to lifelong learning and ongoing education, including developing people skills, and identifying future supervisors and managers. Every month, hundreds of employees are provided training, including HSE awareness, apprenticeships, entry and advanced level technical courses, management development seminars, and leadership and supervisory training.

We have a strong ethos of internal promotion. We can offer long-term employment and career advancement across countries and continents.

Working at Oceaneering means that if you have the ability, drive, and ambition to take charge of your future-you will be supported to do so, and the possibilities are endless.

Equal Opportunity/Inclusion

Oceaneering provides equal employment opportunities to all applicants.