Admin Executive

Group Bayport


Date: 3 weeks ago
City: Gandhinagar, Gujarat
Contract type: Full time
  • Supervision of Daily Operations
  • Oversee and manage the daily operations of the wide-format digital printing department.
  • Ensure that all printing jobs are processed efficiently, maintaining high-quality standards.
  • Monitor the printing schedule to ensure timely delivery of projects.
  • Prioritize jobs based on client deadlines and importance.
  • Track production progress and resolve any operational issues that arise.
  • Team Leadership and Staff Management
  • Lead and motivate a team of operators and technicians to meet production goals.
  • Provide training to new and existing employees to improve their skills and knowledge of equipment and processes.
  • Allocate tasks effectively, ensuring the team is well-equipped to handle workloads.
  • Conduct regular performance reviews and provide feedback for staff development.
  • Handle any staffing issues, including discipline, performance concerns, and attendance.
  • Quality Control :
  • Monitor the quality of print production and ensure all jobs meet client specifications and industry standards.
  • Ensure adherence to color management, calibration, and print quality standards.
  • Resolve any quality issues or defects in print output, collaborating with the quality control team if necessary.
  • Perform regular checks on print quality, ensuring minimal wastage and reprints.
  • Equipment Maintenance and Troubleshooting
  • Monitor the condition of the printing machines and equipment to prevent breakdowns.
  • Coordinate with technicians for routine maintenance and repairs.
  • Troubleshoot issues with printers, including technical faults or production errors.
  • Ensure proper handling and storage of materials to prevent damage to machines.
  • Inventory and Material Management
  • Oversee the stock of printing materials (e.g., inks, substrates, media) and manage inventory levels.
  • Ensure the materials used are compatible with the machine and meet job requirements.
  • Coordinate with the procurement team to order necessary supplies and materials.
  • Ensure that material wastage is minimized and document usage for cost control.
  • Health & Safety Compliance :
  • Ensure that all employees adhere to health and safety guidelines within the department.
  • Maintain a safe working environment by enforcing proper use of equipment and protective gear.
  • Conduct safety briefings and ensure compliance with workplace safety regulations.
  • Reporting and Documentation
  • Prepare daily/weekly production reports, tracking job statuses, production output, and any issues encountered.
  • Document machine maintenance logs and troubleshooting activities.
  • Report on production efficiency, quality issues, and machine downtime to senior management.
  • Maintain accurate records for compliance, inventory, and resource allocation.
  • Continuous Improvement
  • Identify opportunities for process improvements to increase production efficiency and reduce costs.
  • Implement best practices for print production and materials management.
  • Stay up to date with new printing technologies, industry trends, and software updates to improve department performance.
  • Budget and Cost Control
  • Monitor and control department costs, ensuring that production stays within budget.
  • Ensure proper material usage to minimize waste and reduce printing costs.
  • Analyze the production process to suggest areas for cost reduction.

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