Admin Executive

Vaibhav Global Ltd (VGL) Company Overview

Listed in 1996-97 on Indian stock exchanges, Vaibhav Global Ltd (VGL) is an end-to-end electronic deep discount retailer of fashion jewelry, gemstones, and lifestyle products, operating in the US, UK, Germany, and Canada.

Shopping Experience

Today's customers seek convenience, and VGL meets this demand through its proprietary 24/7 TV shopping channels (Shop LC in the US and Germany, and Shop TJC in the UK), as well as through various digital mediums including websites, mobile apps, OTT platforms, social media, and third-party marketplaces. VGL reaches almost 124 million households across the US, UK, and Germany. As digitization progresses and online retail continues to grow, VGL's portfolio and omni-channel strategy will evolve accordingly.

Financials And Workforce

VGL reported a group turnover of approximately Rs. 3,041 Crore (FY 2023-2024) and employs over 3800 people globally. The company’s head office and main manufacturing facility are in Jaipur, India, employing around 3000 people, including contract workers.

Acquisitions

• Mindful Souls B.V.: In FY23-24, VGL acquired Mindful Souls B.V., a Netherlands-based e-commerce company specializing in subscription-based online sales of fashion jewelry, gemstones, and lifestyle products. This acquisition is expected to leverage VGL's sourcing and manufacturing strengths while enhancing digital business capabilities.
• Ideal World: VGL, through its subsidiary Shop TJC Ltd (UK), acquired the assets of Ideal World, a well-known teleshopping and digital retail brand in the UK. This acquisition includes IP rights, broadcasting rights, studio equipment, and other intangible assets.
  
  

Environmental And Social Responsibility

VGL is committed to sustainable business practices and renewable energy initiatives. The company's SEZ unit in India received the ‘Excellence Award’ for ‘IGBC Performance Challenge 2021 for Green Built Environment,’ reflecting its dedication to environmental sustainability. VGL's ‘Your Purchase Feeds...’ initiative has provided 87 million meals to school children in India, the US, and the UK. The company encourages employees to donate at least two hours each month to charitable causes, tracked through its performance system. VGL is also a Great Place to Work (GPTW) certified organization.

Shop LC Overview

Shop LC, a VGL subsidiary, was established in Austin, TX in 2007 and now broadcasts live to 75 million homes in the US. The growing e-commerce presence is supported by the website Shop LC. Shop LC ships approximately 25,000 products daily to US customers and employs around 550 people in various operational roles. The US is VGL’s largest market, contributing 68% to consolidated revenue.

TJC Overview

TJC, another VGL subsidiary, was established in London, UK in 2006 and broadcasts live to 25 million homes in the UK. The company’s e-commerce presence is supported by the website TJC. TJC ships approximately 12,000 products daily to UK customers and employs around 220 people in London, with extended teams in India.

Shop LC Germany Overview

Launched in 2021 from Dusseldorf, Germany, Shop LC Germany TV & e-commerce is a new market with significant growth potential. The business currently reaches 27 million households and is expanding. The e-commerce site can be accessed at Shop LC Germany.

Our Purpose

Delivering joy.

Our Vision

Be the Value Leader in Electronic Retailing of Jewelry and Lifestyle Products.

Our Mission

To deliver one million meals per day to children in need by FY40 through our one-for-one meal program: your purchase feeds...

Our Core Values

• Teamwork
• Honesty
• Commitment
• Passion
• Positive Attitude
  
  

Position Summary

The Administrative Executive is responsible for ensuring smooth and efficient operations across various administrative functions, including housekeeping, pantry management, horticulture, canteen operations, seating arrangements, transportation services, guest house management, and EPBAX communication.

Key Responsibilities

• Housekeeping:
• Supervise and coordinate housekeeping staff to ensure cleanliness and orderliness throughout the premises.
• Implement and maintain housekeeping standards and procedures.
• Conduct regular inspections to ensure compliance with cleanliness and hygiene standards.
• Pantry Management:
• Coordinate with vendors for timely delivery of pantry items.
• Ensure cleanliness and hygiene standards are maintained in the pantry area.
• Horticulture:
• Manage indoor and outdoor plant maintenance.
• Coordinate with external vendors for landscaping services.
• Ensure the upkeep of green areas within the premises.
• Canteen Operations:
• Oversee the daily operations of the canteen, including food quality, service, and cleanliness.
• Handle feedback and complaints related to the canteen services.
• Seating and Aesthetics:
• Manage seating arrangements and office layouts.
• Ensure the aesthetic appeal of the office space.
• Transportation:
• Coordinate transportation services for employees, including outside cabs and buses.
• Monitor vehicle maintenance and scheduling.
• Address any transportation-related issues or concerns.
• Guest House Management:
• Coordinate guest house bookings and stay arrangements.
• Ensure guest house facilities are well-maintained and equipped.
• Handle guest inquiries and resolve any issues promptly.
• EPBAX (Electronic Private Branch Exchange):
• Manage the EPBAX system for internal and external communication.
• Handle incoming and outgoing calls efficiently.
• Maintain directory and extension lists.
  
  

Qualifications & Preferred Attributes

• A bachelor’s degree in Business Administration or a related field is preferred.
• Proven experience (typically 2-5 years) in administrative or office management roles.
• Prior experience in facilities management, housekeeping supervision, or related areas is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solvingskills and attention to detail.
• Ability to anticipate needs and think proactively.
• Experience in a fast-paced, dynamic environment.
• Proactive in identifying issues and providing practical solutions.
• Ability to multitask and manage multiple responsibilities efficiently.
• Capable of taking initiative and leading by example.
• Ability to coordinate with external vendors for various services.
• Detail-oriented and capable of maintaining accurate records.
• Capable of interacting with staff at all levels and handling inquiries effectively.