Sales Coordinator (m/f/d)

We are looking for a proactive and detail-oriented Sales Coordinator to join our team. The ideal candidate will be responsible for managing export/import related documentation, coordinating with banks and auditors, supporting the marketing team, and handling day-to-day back-office operations.

• Prepare and issue Sales Contracts (SC) and Proforma Invoices (PFI).
• Generate and maintain all pre-shipment and post-shipment export documentation.
• Maintain accurate records of transactions and customer documentation.
• Coordinate with banks for export/import-related documentation, payments, and compliance requirements.
• Liaise with auditors and provide necessary documents during audits.
• Coordinate with internal departments to ensure smooth order processing and timely shipments.
• Monitor documentation timelines and ensure compliance with export regulations.
• Handle correspondence with customers, freight forwarders, shipping lines, and other stakeholders.
• Provide administrative and clerical support to the sales and operations teams.
• Perform other back-office and coordination tasks as assigned.

• Bachelor's degree in Commerce, Business Administration, or a related field
• 2–3 years of experience in sales coordination, export/import documentation, or back-office operations
• Proficiency in Microsoft Excel, Word, and ERP systems (preferred)
• Excellent communication, coordination, and organizational skills
• High attention to detail and ability to manage multiple tasks efficiently
• Strong sense of ownership and accountability
• Professional attitude and commitment to accuracy

• versatile task – in which you can make full use of your ability to work concentrated and efficiently.
• long-term perspective – in a solidly financed, internationally positioned and continuously growing family business.
• detailed training – so that a smooth transition is guaranteed.
• collegial working atmosphere – with flat hierarchies, open doors and a respectful contact.
• long-term employment relationship – on fair terms
• Your assignment: Full-time employment (40 hours/week)

Please apply with details of your salary expectations & your next possible start date.

We look forward to your application!

HARKE International India
Private Limited
Tower A-507, K-10 Grand,
Sarabhai Compound, Gorwa Road
Vadodara-390023, Gujarat