Associate General Manager-Planning -

JOB PURPOSE

The Head – Planning is responsible for comprehensive project planning, design coordination, execution monitoring, and stakeholder interface across infrastructure development works. The position focuses on strategic planning, seamless coordination, and disciplined project delivery. The role involves preparing mobilization schedules, finalizing WBS structures, and tracking project progress using tools like Primavera and MS Project. It includes resolving inter-disciplinary conflicts, and monitoring execution against DPRs, WPRs, and MPRs. The role also supports interface management, drives value engineering during execution, and ensures readiness for project handover and operational transition.

ORGANISATION CHART

Head-Planning --> CEO

Responsibilities

KEY ACCOUNTABILITIES

Key Performance Indicators (KPIs)

Project Planning & Scheduling

• Develop mobilization schedules for manpower, plant, and materials at project inception and on a rolling monthly basis.
• Finalize package programs, work breakdown structures (WBS), activity weightages, and project “S” curves.
• Use tools like Primavera and MS Project to create and track engineering, procurement, and construction schedules.
• Monitor the master schedule, highlighting variances, delays, and critical path impacts.
• Sequence the airside/landside works, enabling infrastructure, and systems integration activities to minimize rework or delays.
• Schedule Adherence
• Timeliness of Rolling Mobilization Plans
  
  
  

Risk Mitigation & Change Control

• Maintain a live risk register with schedule-related risks, dependencies, constraints, and mitigation strategies.
• Lead planning contingency exercises for events such as monsoons, strikes, regulatory delays, or material shortages.
• Facilitate delay analysis and forensic scheduling in the event of disputes or claims.
• Highlight “early warning” indicators, emerging delays, and recovery options for leadership intervention.
• Establish formal protocols for baseline change management, EOT (extension of time) claims, and schedule realignment approvals.
• Track and manage all change requests impacting project timelines and update the master plan in a controlled and auditable manner.
• Adherence to time & design standards
• Adherence to contingency plans
• Change Protocol adherence
• Adherence to Draft Drawing’s, BOQ & Specifications
  
  
  

Project Execution Monitoring & Governance

• Review progress of civil, MEP, and IT works, aligning with DPRs, WPRs, and MPRs.
• Monitor contractor recovery schedules, NFAs, and budget linkage.
• Validate monthly running bills and progress reports.
• Generate dashboards with SPI/CPI and variance reports for projects.
• Implement automated tracking systems using project control tools (e.g., Primavera, Power BI, SAP).
• Conduct weekly reviews with execution heads to monitor milestones, identify slippages, and adjust look-ahead plans.
• Align project milestones with financial disbursement schedules and board governance checkpoints.
• Zero/Minimal Conflicts
• Zero non-compliance on all statutory parameters
• Time Adherence
• Project progress reports
  
  
  

Interface & Cross-functional Coordination

• Provide technical input to procurement teams for tender packages, BOQs, and vendor evaluations.
• Coordinate with contractors, internal teams, and agencies to resolve interface conflicts.
• Identify and resolve interface gaps or sequencing risks early through structured meetings and planning workshops.
• Just In/on-time Procurement
• Stakeholder satisfaction rate
  
  
  

Responsibilities

KEY ACCOUNTABILITIES - Additional Details

Key Performance Indicators (KPIs)

Handover & Transition Support

• Monitor the preparation of documentation for handover and facilitate trial/live operations.
• Monitor closure of snags and support transition to operational readiness.
• Coordinate with contracts teams for closure of project-related packages.
• Snag list and rectification report
• Timely closure of Contracts
  
  
  

Team Development and Management

• Conduct periodic evaluations, identify training needs, facilitate skill development programs, and enhance team competencies.
• Address team concerns, provide guidance, and create opportunities for professional growth.
• Foster a culture of collaboration, accountability, and continuous improvement.
• Attrition rates
• Employee Engagement scores
  
  
  

EXTERNAL INTERACTIONS

• Various stake holders of the projects to understand their Project & Operational requirements from an execution perspective.
• Client, external consultants, Vendors / contractors for smooth execution of the projects
• NAC and fire Authorities for regulation related activity
  
  
  

INTERNAL INTERACTIONS

• User departments for efficient coordination of works
• Individual team members, Senior Management, and other cross functional team members
  
  
  

FINANCIAL DIMENSIONS

• CAPEX 5000 Cr
  
  
  

OTHER DIMENSIONS

• To handle team of 4-5 engineers
  
  
  

EDUCATION QUALIFICATIONS

• Bachelors/ master’s degree in civil engineering
• Certification in project management from NICMAR is preferred
  
  
  

RELEVANT EXPERIENCE

• 18-20 years of experience in Complex Steel/Concrete Structures, FaÃ
• ade & Specialized Roofing Systems with min. 5 Years of Airport experience preferable
• Should have executed & integrated complex buildings such as Malls, Hotels, Hospitals, and other mid- large size infra projects & public utility buildings
  
  
  

COMPETENCIES

• Capability Building
• Strategic Orientation
• Social Awareness
• Entrepreneurship
• Execution & Results
• Teamwork & Interpersonal influence
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Personal Effectiveness
• Stakeholder Focus
• Networking
• Project Planning and Scheduling (Proficient)
• Budgeting and Cost Estimation (Proficient)
• Regulatory Compliance and Management (Proficient)
• Contract Management (Proficient)
• Project Control (Proficient)
• Project Monitoring and Reporting (Proficient)
• Risk Management (Proficient)