Administration Associate

About Origin Medical Research Lab

Origin Medical Research Lab is the research arm of Origin Medical. Here, we strive to bring together the best and brightest minds at the intersection of AI and healthcare to fulfill Origin Medical’s mission. 

By combining healthcare and AI knowledge, it is on a journey to build state-of-the-art solutions to support a broad spectrum of healthcare providers in rural and urban communities, enabling them to practice at the top of their licenses. With AI in the imaging workflow, clinicians can more confidently deliver timely interventions, enhance pregnancy outcomes, identify high-risk pregnancies to reduce maternal mortality, and significantly lower infant mortality rates.

Origin Medical, headquartered in Cambridge, Massachusetts, USA, is driven by a mission to advance maternal health equity by improving access to quality prenatal care with artificial intelligence.

About the Operations Team and the Role

The Operations Team plays a crucial role in identifying new opportunities and initiatives that will help the company grow and succeed in the future. As a team of pathfinders, we constantly seek innovative solutions to improve the company's performance and keep it ahead of the competition. Our goal is to chart a clear and decisive course for the company's future, and we work tirelessly to ensure that the initiatives we propose align with the company's vision and values. By taking a proactive and forward-thinking approach, our team is helping the company to shape its path and set a strong foundation for continued success.

As an Administration Associate at Origin Medical Research Lab, you must realize the set Business Objectives of the Company by effectively managing the Administrative Functions of the company, ensuring the optimum utilization of human resources, statutory compliance, and maintaining an employee-friendly environment. You will be working with all the Departments at Origin Medical Research Lab, Management Consultants, Government Agencies, Employers’ Associations, Manpower Contractors, and employees' family members.

What will you do?

Office Administration

• Manage office supplies, equipment, and facilities.
• Plan and organize office events.
• Coordinate and manage inventory and stock, including stock tracking and replenishment.
• Housekeeping and Security Management, including oversight of payroll compliance for outsourced housekeeping and security personnel.
• Pantry Management, including daily breakfast management.
• Cafeteria Management, including daily breakfast management.
• Ensuring office cleanliness and premises maintenance

Event Management

• Plan, coordinate, and execute internal and external company events, including team outings, offsites, celebrations, and town halls.
• Manage end-to-end event logistics, including venue selection, catering, vendor coordination, and budgeting.

Vendor Management

• Coordinating with vendors in a timely manner for ongoing projects.
• Manage end-to-end vendor onboarding, including documentation collection, verification, and system setup.
• Manage MSME onboarding forms and related documentation for eligible vendors.

Record-keeping and documentation:

• Assist staff in the preparation of certificates, reports, and other documents.

Support finance and accounting activities:

• Support in the purchase of office supplies and equipment.
• Maintain and organize purchase orders, invoices, and receipts.

HR and administrative support:

• Manage domestic travel arrangements for the team, including flight/train bookings, accommodation, and itinerary coordination.
• Ensure understanding and compliance with office policies and local regulations.
• Support the onboarding of new hires and the coordination of employee benefits.

Regulatory and Compliance Support:

• Support regulatory affairs documentation and coordination to help maintain compliance with applicable quality and regulatory standards (e.g., ISO 13485 and related statutory requirements).
• Maintain and organize regulatory records, certificates, licenses, and compliance documentation.
• Coordinate with the Clinical Research and Regulatory Affairs (CR-RA) team on statutory filings, renewals, and audit-readiness activities as required. 

Who are we looking for? 

• Bachelor’s degree or relevant educational qualifications. 
• 4+ years of experience in office management and administrative roles. 
• Converse efficiently with locals and vendors in the local languages, i.e., Hindi and Kannada. 
• Ability to communicate ideas effectively, both written and verbally, in English. 
• Able to use office management software like MS Office tools like MS Word, PowerPoint, and Excel proficiently. 
• An emotionally well-balanced individual with effective negotiation skills, active listening skills, and the ability to uphold confidentiality. 
• A person with a can-do approach who can work well under pressure and manage emergencies efficiently. 
• Highly organized individual who is reliable and resourceful with strong problem-solving and time-management skills.

Working at Origin Medical Research Lab

You will receive competitive monthly compensation aligned with industry standards. Additionally, we provide a comprehensive benefits package, including: 

• Provident fund 
• Paid annual leaves
• Sick leaves
• Wellness allowance
• Insurance allowance 

You will work with an exceptional team of highly qualified individuals who strive towards a common goal of delivering a product that improves the standard of care for expecting mothers everywhere. 

You will also collaborate with renowned clinicians, AI scientists, and business leaders from around the world.

At Origin Medical Research Lab, we take pride in fostering an inclusive and optimistic company culture that values collaboration, teamwork, and work-life balance. As a valued member of our team, you will have the opportunity to join a supportive environment where individuals genuinely care about each other's success and well-being. Our dedicated colleagues are always ready to lend a helping hand and wish you nothing but the best in your professional journey.

This job posting is valid only on our official LinkedIn page and the mentioned URL. We are not responsible for any job postings or advertisements on third-party sites not listed above.

Please note that our company does not charge any fees for internships or job applications. Any such requests for payment should be considered fraudulent. We strongly advise you to report any suspicious activity involving our name to the appropriate authorities.

Any unauthorized use of our job postings, company information, or data by third parties for their business activities is strictly prohibited. Such actions may be in violation of the Information Technology Act and will be subject to legal penalties under applicable laws.

The information provided in this job posting outlines the general nature of the role. It is not an exhaustive list of responsibilities, duties, or skills required. The company reserves the right to make changes to this description at any time based on business needs.

Our company is an Equal Opportunity Employer, and we do not discriminate based on race, color, religion, gender, national origin, age, disability, sexual orientation, or any other status protected under federal, state, or local laws.