Project Assistant

• KEEP UP-TO-DATE SUPPLIERS & AGENCIES DATA BASE. COORDINATE INFORMATION AND REFRESHMENT WITH TEAM
• SCHEDULE MEETINGS INSIDE AND OUTSIDE THE OFFICE: PREPARE ANY DOCUMENTATION WHICH MAY BE REQUIRED AND DEAL WITH NECESSARY CATERING OR OTHER practical arrangements.
  
  

ASSISTING WITH THE ORGANIZATION OF TEAM MEETINGS AND OTHER AD HOC TEAM/COMPANY EVENTS.

WHEN TEAM MEMBERS ARE UNAVAILABLE, ACT AS FIRST POINT OF CONTACT FOR REQUESTS AND QUERIES, MAINTAINING THE APPROPRIATE LEVEL OF CONFIDENTIALITY

• OPEN AND DISTRIBUTE INCOMING MAIL, SCREEN TELEPHONE CALLS AND TYPE AND PROOF CORRESPONDENCE
• ORGANIZE TRAVEL FOR TEAM MEMBERS MANAGING AGENDAS, FLIGHT/TRANSFER ORGANIZATION AND HOTEL BOOKING. SUGGEST MOST APPROPRIATE FARES AVAILABLE, ACCORDING TO TCCC POLICIES
• LIAISE WITH THE FINANCE DEPARTMENT TO SOLVE ANY BUDGET/ACCOUNTING ISSUES WHICH MAY ARISE IN THE EXPENSES ADMINISTRATION PROCESSES.
• ENSURE TIMELY ISSUE OF PO AND CONTROL THE PROCESS IN SAP UNTIL THE FINAL CLOSING, ACCORDING TO TCCC PROCEDURES.
• FORGE GOOD WORKING RELATIONS WITH OTHER ADMINISTRATIVE STAFF ACROSS CPSLA, LCBU, SLBU AND SUPPLIERS
• Builds effective capability of and efficiency in the System by analyzing and interrogating current state and leading alliances between key stakeholders
  
  

Works under general direction and minimal supervision; plans, schedules, and arranges own activities

Work is reviewed for soundness of judgment and accuracy

Skills

Documentations; Scheduling Meetings; Expenses; Budgeting; Office Administration; organization; Analytical Thinking; Team Meeting; Agendas; Accounting; Finance