Company Secretarial Assistant GSC

Job Description

Some Careers grow faster than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organizations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions.

We are currently seeking an experienced professional to join our team in the role of Company Secretarial Assistant

Why join us?

• The Corporate Governance & Secretariat function (CG&S) serves as principal advisor to boards of directors on corporate governance matters, and leads and implements a world-class corporate governance practice throughout the Group with the provision of end-to-end corporate governance advice. CG&S provides company secretarial and governance services including:
• Support and advice to Group Board, Principal and Material subsidiaries including meeting organisation, director’s training, evaluations and induction.
• Support and advice to Line of Businesses, Group Functions and HOST.
• Core secretarial entity compliance for subsidiaries, 100 branches and representative offices across 64 countries and territories.
• Transactional support and advice on regulatory compliance across all jurisdictions including transactions, document execution, filings, capital restructuring, and asset sales.
• Shareholder services, AGM, share registrars, and external stakeholder management
  
  

Roles And Responsibilities

• The Senior Company Secretarial Assistant role holder is responsible for the day to day operations and delivery of the Bangalore based Offshore CG&S team. The incumbent will assist the onshore C&GS team(s) to ensure that the HSBC Group entities, their Committees and other relevant governance forums, their Directors, Members and Officers comply with all relevant statutory and regulatory obligations.
• To provide support for board and committee meetings including scheduling meetings, developing annual planners,
• preparation of meeting packs, drafting minutes and managing any actions arising.
• To assist the CG&S onshore team in the maintenance of statutory registers and the drafting and submission of statutory filings
• To support arrangements for Annual General Meeting(s)
• To draft statutory and/or regulatory documentation relating to corporate entity changes
• Effective and timely communication of matters requiring consideration and decision to the Boards of Directors and their Committees.
• Active contribution to the development and implementation of corporate governance frameworks and best practice.
• Reliable and timely arrangements made for board and committee meetings, including booking meeting rooms and facilities, preparing agendas, drafting the annual planner, circulating papers in a timely manner and, where appropriate, drafting minutes.
• Following appropriate processes and procedures and understanding statutory and regulatory obligations.
• Maintenance of accurate and complete statutory records on the Group Internal Corporate Database and timely filing of statutory returns with relevant regulatory bodies.
• Accurate and timely input to public disclosures including statutory accounts of HSBC Group companies.
  
  

Requirements

• Company Secretarial qualification with 1-3 years plus of relevant experience desired
• Experience of supporting global entities
• Good team management skills with proven ability to motivate, develop and prioritise activities for the team
• Ability to effectively engage and negotiate with senior stakeholders, demonstrating considered foresight and highly developed interpersonal skills
• Outstanding written / verbal communication and presentation skills
• Able to deal with and constructively resolve conflicting views and where necessary, escalate to senior management in a clear and succinct manner
  
  

You’ll achieve more at HSBC

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

• Issued By HSBC Electronic Data Processing (India) Private LTD***