Travel Desk - Admin

Job Summary

The Travel Desk & Visa Executive is responsible for end-to-end travel arrangements and visa processing for employees, guests, or clients. The role includes planning domestic and international travel, handling flight and hotel bookings, managing visa applications, and ensuring full compliance with travel policies and immigration requirements. A detail-oriented and service-driven approach is essential.

Key Responsibilities

Travel Desk Operations:

Arrange domestic and international travel including flights, hotels, car rentals, and airport transfers

Coordinate travel itineraries in accordance with travel policies and employee preferences

Liaise with travel agents, airlines, and vendors to secure best rates and manage bookings

Maintain accurate travel records and prepare reports on travel expenses and trends

Assist employees and guests with last-minute changes, travel emergencies, or cancellations

Manage travel budget tracking and suggest cost-efficient alternatives

Visa Processing & Documentation

Assist with preparation and submission of visa applications (tourist, business, work, etc.)

Coordinate with embassies, consulates, and authorized visa agents for timely processing

Maintain up-to-date knowledge of visa regulations for different countries

Ensure accurate documentation including invitation letters, financial statements, and travel itineraries

Track visa application status and communicate updates to travelers

Handle passport renewals, travel insurance, and international travel compliance

Requirements

Bachelor’s degree in Hospitality, Business Administration, or a related field

2–4 years of experience in travel coordination and visa processing

Knowledge of visa processes for major countries (Schengen, US, UK, UAE, etc.)

Familiarity with travel booking platforms (GDS, Amadeus, Galileo, etc.)

Strong communication and organizational skills

Proficient in MS Office (Word, Excel, Outlook)

Attention to detail and ability to meet tight deadlines

Preferred Skills

Experience working with corporate or executive-level travel

Ability to manage confidential and sensitive documentation

Customer-first attitude and problem-solving approach