Travel Desk - Admin
Bondada Group
Date: 3 weeks ago
City: Hyderabad, Telangana
Contract type: Full time
Job Summary
The Travel Desk & Visa Executive is responsible for end-to-end travel arrangements and visa processing for employees, guests, or clients. The role includes planning domestic and international travel, handling flight and hotel bookings, managing visa applications, and ensuring full compliance with travel policies and immigration requirements. A detail-oriented and service-driven approach is essential.
Key Responsibilities
Travel Desk Operations:
Arrange domestic and international travel including flights, hotels, car rentals, and airport transfers
Coordinate travel itineraries in accordance with travel policies and employee preferences
Liaise with travel agents, airlines, and vendors to secure best rates and manage bookings
Maintain accurate travel records and prepare reports on travel expenses and trends
Assist employees and guests with last-minute changes, travel emergencies, or cancellations
Manage travel budget tracking and suggest cost-efficient alternatives
Visa Processing & Documentation
Assist with preparation and submission of visa applications (tourist, business, work, etc.)
Coordinate with embassies, consulates, and authorized visa agents for timely processing
Maintain up-to-date knowledge of visa regulations for different countries
Ensure accurate documentation including invitation letters, financial statements, and travel itineraries
Track visa application status and communicate updates to travelers
Handle passport renewals, travel insurance, and international travel compliance
Requirements
Bachelor’s degree in Hospitality, Business Administration, or a related field
2–4 years of experience in travel coordination and visa processing
Knowledge of visa processes for major countries (Schengen, US, UK, UAE, etc.)
Familiarity with travel booking platforms (GDS, Amadeus, Galileo, etc.)
Strong communication and organizational skills
Proficient in MS Office (Word, Excel, Outlook)
Attention to detail and ability to meet tight deadlines
Preferred Skills
Experience working with corporate or executive-level travel
Ability to manage confidential and sensitive documentation
Customer-first attitude and problem-solving approach
The Travel Desk & Visa Executive is responsible for end-to-end travel arrangements and visa processing for employees, guests, or clients. The role includes planning domestic and international travel, handling flight and hotel bookings, managing visa applications, and ensuring full compliance with travel policies and immigration requirements. A detail-oriented and service-driven approach is essential.
Key Responsibilities
Travel Desk Operations:
Arrange domestic and international travel including flights, hotels, car rentals, and airport transfers
Coordinate travel itineraries in accordance with travel policies and employee preferences
Liaise with travel agents, airlines, and vendors to secure best rates and manage bookings
Maintain accurate travel records and prepare reports on travel expenses and trends
Assist employees and guests with last-minute changes, travel emergencies, or cancellations
Manage travel budget tracking and suggest cost-efficient alternatives
Visa Processing & Documentation
Assist with preparation and submission of visa applications (tourist, business, work, etc.)
Coordinate with embassies, consulates, and authorized visa agents for timely processing
Maintain up-to-date knowledge of visa regulations for different countries
Ensure accurate documentation including invitation letters, financial statements, and travel itineraries
Track visa application status and communicate updates to travelers
Handle passport renewals, travel insurance, and international travel compliance
Requirements
Bachelor’s degree in Hospitality, Business Administration, or a related field
2–4 years of experience in travel coordination and visa processing
Knowledge of visa processes for major countries (Schengen, US, UK, UAE, etc.)
Familiarity with travel booking platforms (GDS, Amadeus, Galileo, etc.)
Strong communication and organizational skills
Proficient in MS Office (Word, Excel, Outlook)
Attention to detail and ability to meet tight deadlines
Preferred Skills
Experience working with corporate or executive-level travel
Ability to manage confidential and sensitive documentation
Customer-first attitude and problem-solving approach
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