Team Coordinator

This job is provided by apna.co Job Title: Team Coordinator Position Summary:The Team Coordinator is responsible for ensuring the smooth and efficient operation of a team by managing schedules, resources, communication, and administrative tasks. This role involves collaborating with team members to prioritize tasks, track progress, and provide support where needed, all while maintaining a strong focus on achieving the team’s objectives.

Key Responsibilities

Team Support & Communication:

Serve as the main point of contact between team members, management, and other departments.

Ensure clear communication across the team, providing updates on project statuses, deadlines, and any changes.

Coordinate meetings, ensuring all necessary participants are informed and prepared.

Scheduling & Resource Management

Manage and coordinate team schedules, ensuring tasks and deadlines are met.

Assist with planning and organizing team events, meetings, and travel arrangements as needed.

Monitor team workloads and allocate resources effectively, ensuring tasks are completed on time.

Task And Project Management

Assist in creating and managing project timelines, milestones, and deliverables.

Track progress on team projects, ensuring timelines are adhered to and any challenges are communicated early.

Help prioritize tasks based on importance and deadlines, ensuring alignment with team goals.

Documentation & Reporting

Maintain accurate records of meetings, decisions, and project milestones.

Prepare and distribute reports, presentations, and other materials as needed.

Ensure proper documentation for any project-related processes, decisions, or actions taken by the team.

Problem-Solving & Support

Assist in resolving issues that may arise within the team or with external stakeholders.

Act as a support system for team members, helping with administrative tasks or coordinating additional resources if required.

Collaboration & Relationship Management

Build and maintain strong relationships with internal teams, management, and external partners.

Facilitate cross-departmental collaboration to ensure alignment on project goals and deliverables.

Continuous Improvement

Suggest improvements for team processes, workflows, and communication.

Participate in team evaluations and help implement feedback to enhance team efficiency.

Required Qualifications:Bachelor’s degree in Business Administration, Management, or a related field (preferred).

2+ years of experience in a coordination or administrative role.

Strong organizational and time management skills.

Excellent verbal and written communication skills.

Ability to multitask and prioritize effectively in a fast-paced environment.

Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.) and project management tools (Asana, Trello, etc.).

Preferred Qualifications:Experience working in a team environment, particularly in a coordinating or leadership capacity.

Familiarity with project management techniques and tools.

Ability to manage and resolve conflicts in a professional manner.

Compensation and Benefits:Competitive salary based on experience.

Comprehensive benefits package including health insurance, paid time off, and retirement savings plans.

Opportunities for career growth and advancement within the company.

Career Path:As a Team Coordinator, there are opportunities to move into higher-level project management, operations, or department management roles, depending on performance and the organization's needs.