Sr Specialist, HR Operations

Who We Are

Magnit is the future of work. Serving hundreds of the world’s most recognizable brands for the past 30+ years, Magnit offers the industry’s first holistic platform for the modern workforce. Magnit's integrated workforce management (IWM) platform supported by data, software, intelligence, and best-in-class services team is key to our clients’ success. It can adapt quickly to regional or industry economic shifts, and provides the speed, scale, flexibility, transparency, and expertise required to meet an organization’s contingent workforce management, talent strategy and broader organization goals. At Magnit, you’ll work with passionate colleagues who collaborate and deliver meaningful results that positively transform the largest companies around the globe.

Position Summary

This position is responsible for assisting in the timely and accurate delivery of HR Solutions for both Domestic and International staff throughout the employment lifecycle. This position provides administrative and project support to the Human Resources Department and the Manager, HR Operations.

Primary Responsibilities

• Create, organize and maintain electronic and paper files
• Conduct audits as applicable to ensure data integrity (personnel files, I-9)
• Compose and distribute routine written correspondence from human resources (separations, leave, anniversary, birth and staff announcements)
• Distribute incoming correspondence as applicable to department staff
• Maintain SOP to ensure current departmental operational processes are documented
• Support the Magnit HR Solutions e-mail in box
• Set HR Reminders and set Calendar for HR activities
• Support the off-boarding process, close out files, system shut off request and equipment return
• Maintain monthly reports/ list, New Hires, Separations, Transfers and Promotions, Emergency Contact List, line manager updates
• Responsible for the upkeep of the company organizational charts through Vizio
• Support in Employee Recognition Program activities (Anniversary, New Hire Gifts, Employee of Month Certificates, supply inventory)
• Assist in tracking the Employee Referral Program
• Process Transfer/Promotion (includes background screens and applicable offer letter, PNF
• Provide Administrative support to the department (includes meeting and presentations preparation)
• Ad hoc projects as assigned
• Verifying and Issuing verifications of employment
• Processing Charitable Contribution matches
• Processing leaves of absences and system access shutdown and having it turned back on upon return
• Updating employee personnel files and auditing them for accuracy
  
  
  

Minimum Qualifications

• Must have experience in confidential HR department
• HR/ER law knowledge a plus
• Strong computer skills
• Excellent verbal and written communication skills
• Working knowledge of: desktop computers and MS Office Suite – Excel, Word, Outlook, Internet access, HRIS Database, PeopleSoft, SharePoint fax, copier, phones and other office equipment needed for the job function
  
  
  

Working Conditions

Business casual corporate attire (could vary depending on client visits). Busy, demanding and team-oriented environment. Sitting, bending, stooping, carrying, walking, heavy phones and face-to-face contact. Heavy office machine use.

What Magnit Will Offer You

At Magnit, you’ll be joining an innovative, high-growth environment and can quickly make an impact to help transform the largest companies in the world. You will work with passionate colleagues who collaborate and deliver. Magnit offers all employees the opportunity for growth and development, and we want individuals to fulfill their potential and blaze their own trails!

Magnit will offer you a competitive PTO and benefits package, including medical, dental, and vision coverage, retirement planning, as well as discounts and perks for tickets, travel, merchandise and more! Magnit encourages employees to participate in giving back, and we will match employee contributions to favorite charities and support corporate volunteering hours to make a difference in your community!

If this role isn’t for you

Stay in touch, we will let you know when we have new positions on the team.

To see a complete list of our open career opportunities please visit.

https://magnitglobal.com/us/en/company/careers.html

To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion.

As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.

By applying to this role, you consent to Magnit safely storing and managing your personal data. Please read this link to learn more.

https://magnitglobal.com/us/en/privacy-notice.html