Secretary to Head of Digital (H/F) - AIRBUS INDIA PRIVATE LIMITED

Job Description

Qualifications Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred). Experience: 4-7 years of experience in an administrative or secretarial role, preferably in a corporate environment or in the aviation/digital sector. Experience supporting senior-level executives or management is highly desirable. Job Overview Airbus India is seeking a highly organized, efficient, and professional Secretary to provide administrative support to the Head of Digital. As the Secretary to the Head of Digital, you will play a crucial role in ensuring smooth operations within the Digital department, managing communication, and handling various executive tasks. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to work in a fast-paced, dynamic environment. Key Responsibilities

• Executive Support: Provide high-level administrative support to the Head of Digital by managing calendars, scheduling meetings, and organizing travel arrangements.
• Communication: Serve as a point of contact between the Head of Digital and internal/external stakeholders, ensuring effective communication and prompt follow-up on inquiries.
• Documentation & Reporting: Prepare and maintain documents, reports, presentations, and meeting agendas for the Head of Digital. Ensure all materials are accurate and up to date.
• Meeting Coordination: Organize and coordinate meetings, including logistics, room booking, and preparation of relevant materials. Take and circulate meeting minutes as needed.
• Confidentiality: Handle sensitive and confidential information with discretion, ensuring privacy and adherence to Airbus policies.
• Project Support & Event Management: Assist with various digital initiatives and projects, as needed, to ensure smooth execution and timely delivery.
• Travel Coordination: Manage international and domestic travel arrangements, ensuring all logistics are handled efficiently and cost-effectively.
• Expense Management : Assist with budget tracking and expense reporting for the Head of Digital, ensuring compliance with company policies.

Key Skills . Proactive and flexible to adapt to situations

• Experience using G Suite products like Sheets,Mails,Slides etc
• Outstanding multitasking skills and strong organizational, project management, and problem-solving skills
• Exceptional Interpersonal Skills
• Strong attention to detail and problem-solving skills.
• Dedicated and Diligent planning skills required
• Friendly and professional demeanor
• Adaptability and People Skills

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.Company: Airbus India Private LimitedEmployment Type:Permanent-------Experience Level:ProfessionalJob Family:Digital By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected] . At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.