Regional Small Works Project & Programme Manager

工作职责:

Position Overview

The Regional Small Works Project & Programme Manager is responsible for overseeing and managing small-scale construction and renovation projects from initiation to completion. This role requires strong organizational, communication, and project management skills to ensure successful project delivery within defined timelines and budgets by variable project delivery teams.

The Regional Small Works Project Manager collaborates with variable / in-country project delivery teams, contractors, vendors, and other stakeholders to ensure quality, cost-effective solutions are executed. They must also possess a solid understanding of construction processes, regulations, and safety protocols.

The role will act as a single point of contact with the Client, providing oversight to the delivery of projects that meet the criteria of minor works across the Asia Pacific region (excluding India)

Key Responsibilities：

Governance

Develop, implement, maintain and update and implement a minor works playbook which defines all workflow processes, roles and responsibilities, tools and templates, and deliverables for effective project management.

Communicate regularly with the Client to understand and incorporate Client changes in process

Manage an intake process within a technology system for all minor works, driving data quality and timely approvals via a stage gate framework

Undertake end to end programme management of all minor works for compliance with the Client’s existing business stakeholders including Procurement, Security, IT & AV and other specialized business functions.

Pipeline Management

In conjunction with the Client and JLL Account Team, develop and maintain a small / minor works pipeline within JLL”s Project Management Information System via a project intake and prioritization process

Track and manage the pipeline efficiently, receive updates on new projects, changes and cancellations and update the Client as required

Collaborate with internal stakeholders (e.g., clients, variable / in-country project delivery teams, facility managers, design teams) to define project requirements and objectives.

Liaise with JLL in city / country project management teams to prepare estimated project costs and schedules in preparation for project approval initiation.

Share project pipeline with local project management teams regularly and collaborate with them to identify project resources, vendors & suppliers as needed.

Onboarding, Monitoring And Handover

Provide assigned local project resources with all relevant project information, such as Client requirements, specifications, global/regional supplier contacts, etc.

Act as a point of escalation to facilitate and resolve any contractor or vendor disputes or issues promptly and professionally with variable / in-country project delivery teams.

Monitor commercial and contractual matters in connection with JLL’s services. Review local teams’ compliance with JLL’s Sales Governance Policy and applicable Master Services / Framework Agreement(s)

Ensure all agreements and documentation necessary for invoicing is in place, assure the issue of invoices, support in country delivery teams to drive cash collection.

Comply with all JLL policies and procedures, including but not limited to ethics and business practice.

Oversee The Entire Project Lifecycle From Initiation To Completion, Ensuring Adherence To Timelines And Budgets Are Met By Project Delivery Time. To Include

Manage client requests and change orders, aligning them with project objectives and constraints.

If the project requires design services, manage the process of design submission, feedback, and Client approval.

Oversee local project delivery team in the preparation of detailed cost estimates and schedule.

Work with local project delivery teams to identify and engage suitable contractors and vendors for project execution.

Oversee local project delivery teams towards timely procurement and compliance with the Client’s quality standards.

Guide local project delivery teams towards obtaining required approvals/permits for accessing operational facilities and working windows.

Ensure the local project delivery team update project information, progress & reports on JLL’s Project Management Information System.

Review change orders and scope variations, ensuring they are properly documented by in-country project delivery teams and approved.

Check and oversee the closeout process with respect to documentation and warranties (if applicable)

Facilitate the final sign-off and archiving project documentation on JLL”s Project Management Information System

Communication & Reporting

Foster positive relationships with stakeholders, ensuring their expectations are managed and met.

Monitor and report project progress, highlighting any issues or risks, and recommending mitigation strategies provide by in-country project delivery teams.

By exception, attend project meetings where possible to keep stakeholders informed and maintain project momentum.

Generate monthly dashboard reports for the Client, highlighting key project updates, progress, and performance metrics.

Include detailed project status summaries (where relevant), financial analysis, and overall program progress.

Provide insights and recommendations based on the data and trends identified in the reports to aid the Client in making informed decisions.

任职条件:

Qualifications And Requirements

Bachelor's degree in construction management, engineering, or a related field.

Be able to operate design software, such as CAD

Previous experience in project management, preferably in small-scale construction projects.

Strong knowledge of construction processes.

Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.

Strong communication and negotiation skills to collaborate with contractors, vendors, and stakeholders.

Proficient in project management software and tools.

Problem-solving and decision-making capabilities to address project issues and unplanned events.

Ability to work independently and proactively, while also being a team player.

Regional experience is advantageous