Proposal Coordinator & Estimator

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Purpose

Prepares, distributes and revises price quotations and proposals for new umbilical systems and project change orders. Reviews technical and commercial terms of customer request for quotes (RFQ). Coordinates, as required, with Sales, Contracts, Estimating, Project Management, Engineering, Manufacturing, Supply Chain, Quality and HSE in the preparation of customer price quotations and proposals.

Develops cost estimates based on information provided primarily by sales for all projects.

Functions

Duties & Responsibilities

Essential

• Responsible for managing proposal preparation and submittal by assisgned due date.
• Receive, review and extract customer’s scope of work requriements from RFQ’s.
• Prepare and conduct proposal or bid kickoff meetings.
• Create and distribute proposal execution plans.
• Conduct Risk Management Reviews and update risk registers.
• Prepare proposal pricing sheets.
• Process contract awards or sales orders.
• Prepare and conduct handover meetings to Project Management.
• Interface with internal and external customers.
• Analyze drawings, specifications, proposals, and other documentation to prepare time, cost and labor estimates for products, projects or services.
• Review engineered and historical data to determine material and labor requirements and prepare itemized lists.
• Compute cost factors and prepare estimates used for sales quotations and management purposes such as organizing, scheduling work and determining cost effectiveness.
• Conduct special studies to develop and establish standard material costs and related cost data or effect cost reductions.
• Consult with vendors or other individuals to discuss and formulate estimates and resolve issues.
• Interface with Project Managers and Accounting Manager for job specific cost analyses to interpret variance of gross profit margins.
• Coordinate with Manufacturing Manager and Master Scheduler to adjust machine run and set up times based on actual information. Maintain cost estimating data base to keep it current.
• Work with Accounting Manager as required, to confirm correct labor rates are being used in all cost estimates.
• Other duties as assigned.
  
  

Non-essential

• Primary point of contact with customer.
• Ensure adequate resources are available for proposal execution.
• Support technical evaluations of proposals.
• Represent the Company at meetings with key customers, assist Sales Representatives in maintaining customer relationships, assist in negotiating and closing contracts.
• Will cross-train to support the Estimator position.
• Undertake periodic domestic and international travel as required.
• Comply to organizational HR policies and procedures.
• Understand and adhere to organizational HSE policies and practices.
  
  

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

• This position has NO direct supervisory responsibilities.
  
  

Reporting Relationship

• Reporting to Manager Proposal Engineering
  
  

Qualifications

Qualifications

Required

• Bachelor’s/Master’s degree in Accounting, Business Management, Operations Management, Project Management
• At least 3-4 years of experience in support of a sales or proposals function, RFQ process or technical proposals.
• Familiar with basics of finance and accounting.
  
  

DESIRED

• Experience with Microsoft Office365
• Verbal and written communication skills. Ability to prepare and present to groups of individuals.
• PMI CAPM certification
• Experience with customer inferface, customer relationship management software, professional sales, proposal management, project management and manufacturing processes
• Understanding of mechanical components and use
• Ability to read, understand and critique commercial terms and conditions; understanding of basic domestic and international business contracts and agreements
• Working within structure of teams
  
  

Knowledge, Skills, Abilities, And Other Characteristics

An individual should demonstrate following competencies & qualities to be able to perform this role successfully :

• Communication skills
• Teamwork & Interpersonal skills
• Analytical, problem solving & decision-making skills
• Organizing & planning skills
  
  

Closing Statement

Knowledge, Skills, Abilities, And Other Characteristics

An individual should demonstrate following competencies & qualities to be able to perform this role successfully :

• Communication skills
• Teamwork & Interpersonal skills
• Analytical, problem solving & decision-making skills
• Organizing & planning skills