Procurement Officer

Position: Procurement Officer

Program/ Function: Procurement & Administration

Location (Region and City): Lucknow- North Region

Reporting to: Regional Manager- Procurement & Administration

Nature of Employment: Open- ended

Number of Positions: 01

KEY ROLES & RESPONSIBILITIES

The responsibilities include, but are not limited to:

• Support in preparation of procurement plans.
• Identification of vendor and empanelment of vendors.
• Collection of procurement related documents quotes etc. and support in processing of procurement requests.
• Follow up on purchase orders, ensuring smooth supplies, quality checks, and settlement of vendors.
• Support the Manager & program team for all the rent renewals and hiring of any new office premises.
• Negotiate the best rates and deals available in the markets for travel and lodging.
• Event management for the region as per National Office guidelines.
• Maintain a strong relationship with the Program field team & National and other regional Procurement and Admin teams.
• Preparation of Fixed Assets Register/Consumable Register with tagging for all programs.
• Maintaining records of all movable & immovable assets at central and state offices and ensure assets register and asset numbering is up to date.
• Support in absence of Officer- Administration in tasks related to travel/tickets/ cab/ taxi and stay arrangements of Project staff and visitors as per travel requests, events management and administrative support to all meetings/ conferences and official receptions.
• Support to organize office filing systems, maintenance of inward-outwards registers, receipt and dispatches.
• Ensure all organizational assets including equipment, and other fixed assets in all offices are insured at all times.
• Any other tasks assigned by Reporting Manager/Regional Director.

Language requirements: Strong command of English & Hindi- written and verbal.

Academic qualifications: Graduate/Post-Graduate with 3-5 years of work experience in Procurements & General Administration.

Work experience: Around 3-5 years of experience in Procurement and General Administration with a not-for-profit would-be a plus.

Experience of working on any software preferred.

Working knowledge of excel spreadsheets.

Exceptional problem-solving skills: Is able to easily foresee and define problems and break them into smaller questions; takes initiative in generating ideas and solutions; creates and applies frameworks to problem-solving; anticipates and names risks;

KEY COMPETENCIES:

• Strong personal demonstrable commitment to “serve”those who are underprivileged.
• High personal Integrity.
• Strong PowerPoint presentation design& delivery skills.
• Demonstrated excellence in time management, multi-tasking and problem-solving ability.
• Adaptability, flexibility, and openness to feedback.
• Ability to deliver under pressure and work on tight deadlines.
• Ability to work in fast changingenvironment and continuously evolving needs.
• Strong team playing skills.
• “Can do” attitude.
• Ability to work independently with large volumesof data with initiative.
• Ability to work with across teams and supervisors.
• Ability to respondpositively to feedback.
• Ability to respect diversepoint of views.

OTHERS: Salary shall be commensurate with experience.

POSITION AVAILBILTY: Immediate

Only applications of shortlisted candidates will be acknowledged.