Personal Assistant to Director

We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and support to the Director.

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.


• Handle coordination and communication in the Director’s absence to ensure continuity of operations and decision-making.


• Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.


• Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.


• Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.


• Organize and coordinate meetings, including logistics, agendas, and minutes.


• Maintain confidential files and records with integrity.


• Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.


• Provide assistance with personal tasks, errands, and special projects as assigned.


• Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.

• Ideally 3–4 years of experience in a similar role, supporting senior leadership or management.


• Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi is a plus).


• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).


• Highly capable, organized, and dependable, with strong attention to detail.


• Strong time-management skills and ability to perform effectively under deadlines.


• High degree of discretion, integrity, and confidentiality.


• Professional attitude with excellent interpersonal and coordination skills.


• Able to multitask and work independently in a fast-paced environment.


• Proactive approach to problem-solving and decision-making.

What We Offer

• Competitive fixed salary


• Exposure to reputed F&F manufacturers and formulators


• A stable, long-term opportunity with a trusted brand in the industry


• In-person role based at Wadala (Head Office), Mumbai


• Annual performance-based bonus


• Comprehensive family health insurance


• Professional development and training opportunities

Associate Allied Chemicals India Pvt Ltd located in Mumbai (Bombay), the business capital of India. Associate Allied Chemicals India Pvt. Ltd. is a distributor of high quality raw materials for the international fragrance, flavour and cosmetic industry. Our Product portfolio includes aromatic chemicals and naturals that are sourced from some of the leading and recognised manufacturers of the world.

We strive to establish direct relationships with producers and original suppliers to maintain reliability, traceability, and consistency across our supply chain. Our goal is to serve as a dependable partner for all procurement needs, enabling our clients to focus their efforts on innovation, efficiency, and business growth.