PA to PD and IT coordinator for Gadarwara

Larsen & Toubro


Date: 3 days ago
City: Vadodara, Gujarat
Contract type: Full time
For Three Department HOD's (EPSE/FGD/BTG Gadarwara)

  • Coordinated travel arrangements (flight bookings, hotel , transportation) for HODs of three departments, ensuring smooth logistics for their business trips.
  • Managed post-tour reimbursements and claims, including mileage, mobile, data card, broadband, and medical expenses for department HODs.
  • Regularized employee attendance on behalf of the HODs and handled monthly man-hour bookings and schedule updates.
  • Ensured timely coordination of employee confirmations, resignations, and pending applications in HOD's workflow.
  • Provided consistent communication with sites regarding HOD’s travel plans to ensure proper site readiness.

IT Coordination

  • Created and processed requests for temporary/permanent laptops for employees, liaising with IT for equipment allocation.
  • Managed access control requests for folder and software access based on employees' work requirements, ensuring data security and compliance.
  • Coordinated the creation and renewal of TPC ADID for employees and ensured smooth IT onboarding for new hires by allocating systems with necessary software.
  • Handled seat transfers, LAN connectivity, and system relocation requests in coordination with the IT team to maintain workplace efficiency.
  • Verifying semi-annual reviews of the file server's folder access matrix to ensure appropriate permissions and access levels.

Administration Support

  • Managed and regularized employee attendance and leave records on behalf of the HODs to ensure compliance with company policies.
  • Organized and managed stationary inventory for Vadodara and Hazira offices, ensuring timely distribution of supplies to employees.
  • Coordinated logistics for meetings, including booking conference rooms and organizing snacks, tea, or lunch for scheduled meetings and client/vendor visits.
  • Assisted with the approval process for flight tickets, TEMS claims, and vendor interactions for office supplies.
  • Ensured confidentiality by verifying the transfer of personal data for resigned employees on their last working day
  • Supported HR with goals cascading and goal setting for Performance Management System (PMS), ensuring employee alignment with organizational objectives.
  • Generating Air-way Bill and Processing International courier Bills.
  • PR Preparation and salary bill Processing of Office Boy assigned to HOD.
  • Coordinated birthday celebrations and long-service award distributions for employees in alignment with HR policies

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Support Engineer (JIRA Administrator)

Numerator, Vadodara, Gujarat
1 day ago
We’re reinventing the market research industry. Let’s reinvent it together.At Numerator, we believe tomorrow’s success starts with today’s market intelligence. We empower the world’s leading brands and retailers with unmatched insights into consumer behavior and the influencers that drive it.The below activities should not be considered a complete list of activities.User Management: Adding, deleting, and managing user roles and permissions...

Digitalization Specialist

ABB, Vadodara, Gujarat
2 weeks ago
Digitalization SpecialistAt ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions.Write the next chapter of your ABB story.This position reports toBusiness Process ManagerYour role and responsibilitiesIn this role,...

Consultant- Network & Security

Rockwell Automation, Vadodara, Gujarat
2 weeks ago
Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water...