PA to PD and IT coordinator for Gadarwara

Larsen & Toubro


Date: 3 weeks ago
City: Vadodara, Gujarat
Contract type: Full time
For Three Department HOD's (EPSE/FGD/BTG Gadarwara)

  • Coordinated travel arrangements (flight bookings, hotel , transportation) for HODs of three departments, ensuring smooth logistics for their business trips.
  • Managed post-tour reimbursements and claims, including mileage, mobile, data card, broadband, and medical expenses for department HODs.
  • Regularized employee attendance on behalf of the HODs and handled monthly man-hour bookings and schedule updates.
  • Ensured timely coordination of employee confirmations, resignations, and pending applications in HOD's workflow.
  • Provided consistent communication with sites regarding HOD’s travel plans to ensure proper site readiness.

IT Coordination

  • Created and processed requests for temporary/permanent laptops for employees, liaising with IT for equipment allocation.
  • Managed access control requests for folder and software access based on employees' work requirements, ensuring data security and compliance.
  • Coordinated the creation and renewal of TPC ADID for employees and ensured smooth IT onboarding for new hires by allocating systems with necessary software.
  • Handled seat transfers, LAN connectivity, and system relocation requests in coordination with the IT team to maintain workplace efficiency.
  • Verifying semi-annual reviews of the file server's folder access matrix to ensure appropriate permissions and access levels.

Administration Support

  • Managed and regularized employee attendance and leave records on behalf of the HODs to ensure compliance with company policies.
  • Organized and managed stationary inventory for Vadodara and Hazira offices, ensuring timely distribution of supplies to employees.
  • Coordinated logistics for meetings, including booking conference rooms and organizing snacks, tea, or lunch for scheduled meetings and client/vendor visits.
  • Assisted with the approval process for flight tickets, TEMS claims, and vendor interactions for office supplies.
  • Ensured confidentiality by verifying the transfer of personal data for resigned employees on their last working day
  • Supported HR with goals cascading and goal setting for Performance Management System (PMS), ensuring employee alignment with organizational objectives.
  • Generating Air-way Bill and Processing International courier Bills.
  • PR Preparation and salary bill Processing of Office Boy assigned to HOD.
  • Coordinated birthday celebrations and long-service award distributions for employees in alignment with HR policies

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