Office Manager, India

At Tourism Australia, we know and love this land. We also know our people are our strength, their different experiences and backgrounds are the key to Tourism Australia’s success. Every day we share our passion with the world, sharing the story of Australia and our 65,000 years of Aboriginal and Torres Strait Islander cultures. We are just as passionate about creating an incredible culture at Tourism Australia, recognizing and supporting the individuality of our people, in an environment where we learn and grow together.

About The Role

This person will be responsible for the management and coordination of the administrative functions,) including office facilities, accounting, finance, distribution, trade events, PR related travels, corporate compliance and general office administration and other services for Tourism Australia’s India office.

As Tourism Australia is a multinational organisation, this role may require the incumbent to be flexible in the hours worked and travel.

Key Responsibilities

As Tourism Australia is a multinational organization, this role requires the incumbent to have a willingness and availability to travel where necessary.

• Maintain office services by organising office operations and procedures; office maintenance, coordination with vendors/suppliers and other appointed agencies, organising office supplies, upkeeping and cleanliness, stock-up pantry, managing correspondence; standardising filing system s; reviewing and submitting supply requisitions; maintaining databases and SRM and monitoring clerical functions and ensure Work Health and Safety etc
• Assist in day to day administrative activities related to accounting and finance including raising purchase orders, working on contract and procurement process, Requests for Quotations/Tenders (RFQ/ RFT), raising Purchase Orders (POs), validating/scanning invoices, reconciling expense reimbursements and responsible for processing payments,
• Coordinate and file compliance procedures to LLP entity under the applicable regulatory frameworks working collaboratively across multiple stakeholders and appointed agencies on periodical intervals and on time, to meeting TA requirements
• Ensure proper and timely dispatch and delivery of couriers incl. brochures, marketing aids, and documents for various events/agents.
• Provide support for distribution and trade projects and activities by updating relevant platforms including CRM, SRM, Trade Events database, Sharepoint, myTA, Aussie Specialist Program (ASP) and Business Events
• Manage travel arrangements for all public relations and international media hosting program (IMHP) and assist with logistics for successful roll out of planned projects hosting celebrity & advocate visits
• Participate and contribute to budgeting and re-forecasting review process.
• Monitor budgets to optimise spend to ensure cost effective and efficient support is Including office services, marketing budgets, with monthly variance and accruals and approved business travels for the team (domestic & international trips). Support travel logistics of visiting guests and visitors at optimal cost
• Act as a local conduit to liaise and interact with appointed local banks, service agencies, solicitors, consultants & auditors on related queries including statutory audit, tax audits & ANAO etc as and when needed
• Provide administrative support for TA’s distribution and partnership marketing activities
  
  

About Us

Our values are the start of our cultural story. They determine who we are today and who we will be tomorrow. We bring our values to life through the way we behave every day. Our values are:

• We think big and without borders… We have a proud history of doing innovative and ground-breaking work. And we’re not done yet.
• We make each other better… We’re one team. We value diversity and listen to all opinions before aligning on the best way forward, but robust discussion makes our work stronger.
• We do the right thing… We are respectful of communities, cultures, and the earth we all inhabit, and take our responsibility to care for all three seriously.
• We only do work that makes a difference… There’s so much we can do, and want to do, but we focus on the things that will add the most value to our industry.
• We’re obsessed with telling the Australian story… We’re passionate about Australia, her land, nature, people, and culture. And We’re proud of our role in sharing her story with the world.
  
  

Tourism Australia is an Equal Opportunity Employer dedicated to providing an inclusive workplace where everyone feels a sense of belonging and connection including those with disabilities. We embrace individuals with diverse backgrounds, perspectives and experiences.

Let’s talk about you

At Tourism Australia, we believe that creating a strong, healthy, and positive culture, is the secret to making extraordinary things happen.

Role

What will set you apart from the crowd and ensure your success in the role? To succeed in this role, your profile will demonstrate the following:

• Well-developed English language skills (reading/writing and oral/aural)
• Highly developed regional language skills
• Strong working knowledge of MS Office
• Prior demonstrated track record to support business support services to Finance, Accounting, Procurement, Compliance and Auditing would be an advantage
• Possess excellent communication skills for interaction with internal and external stakeholders and past/ potential travellers
• Business administration experience supporting a diverse team
• General accounting, financial and budget management skills
  
  

Prior travel industry experience (Australian product knowledge is a plus), budget and contract management experience is desirable, but not essential.

If this sounds like you and you are ready to make a significant contribution to Tourism Australia’s operations, please apply online.

Your application must include a CV and cover letter addressing the role requirements. You will also be required to complete some initial pre-screening questions.

Applications close Friday, 20th December 2024.