Material Planning Manager

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Job Title (Job code): Material Planning Manager (SC-PO-10_001)

Material Planning Leader / Coordinator (SC-PO-10_003 for Tier1; SC-PO-10_002 for Tier2; SC-PO-10_005 for Tier3)

PURPOSE OF THE JOB:

• Manage the team in charge of activities of Material Planning needs expression towards suppliers.
• Ensure application of Procure to Pay core model processes for material planning activities & master data management.
• Deploy action plan for performance improvement & risk management & cost efficiency.
  
  

Organization :

Organization structure (job belongs to..)

Supply Chain – Material Planning & SDPM (Software Development Plan Manager)

Reports directly to:

Supply Chain Manager / Director (SC-MA-00)

Other reporting to:

Not Applicable

Direct reports:

Material Planners (SC-PO-12)

Trainee (when applicable)

NETWORK & LINKS:

INTERNAL

• Industrial Planning
• Logistics Teams
• Production
• Procurement
• Quality
• SDPM (Supplier Delivery Performance Manager)
• PrSCL (Project Supply Chain Leader) / PrIdM (Project Industrialization Manager)
• Engineering & Industrialization
• Finance
• Global Supply Chain Team
• Internal Suppliers (other Alstom Sites)
  
  

EXTERNAL

• Suppliers
• Sub-contractors
• Auditor
• External Suppliers
• Transportation Provider
  
  

Missions

• Apply core model process for material planning activities (external & internal suppliers) and master data
• Manage Supplier's performances KPI's & raw material coverage according to targets
• Collaborate with Procurement for risk/impact management process including supplier selection
• Ensure the action plans implementation between Teams and Suppliers
• Lead the supplier escalation process supporting Material Planners on animation of Supplier’s KPI performance
  
  

OVERALL PURPOSE OF THE ROLE:

• Material Planning Manager – Metro & Urban Who will be in charge of Material Planning officers, taking care of the definition and control of adequate inventory levels of sourced materials, delivery scheduling (Scheduling agreements/Call offs) processing and managing suppliers deliveries and risks, according to Maintenance / NCR / CR-Retrofit / Operations/ Installation requirements.
  
  

RESPONSIBILITIES:

Internal suppliers: Ensure the core model process & organization from Purchase Requisition to Material Planning documents

External suppliers: Ensure the core model process to launch Material Planning documents

Ensure the accuracy of material planning master data (in compliance with stock, logistic constraints and supplier contractual agreements)

Ensure the creation of Material Planning documents in line with Procure to Pay core model processes

Organize and maintain regular reviews with Material Planners to ensure documents are sent to suppliers and respective delivery confirmation are received

Ensure the MRP exception messages analyses performed by all Material Planners and anticipate supply problems (backlogs, shortages, no demand…)

Support Material Planners when issues identified and evaluate the risk/impact on production/projects

Set up recovery actions with main stakeholders

Supporting Material Planners in applying and follow the missing parts process application until stock availability

Validate deliveries performances KPI's with different stakeholders (Internal & External) and action plans

Validate the top worst Suppliers with SDPM and support appropriate action plan

Ensure application of appropriate communication routine with Suppliers based on their delivery performances by Material Planners

Ensure the application (when necessary) of Supplier Capacity Management

Ensure the application (when necessary) of Supplier's Light Capability Assessment (LSCA)

Contribute to risk/impact assessments and mitigation action plan

Manage team performance, develop team competencies & provide feedback and register during Performance Management Cycle.

Material scheduling / Manage Stock Policy and Size Inventory Levels - Adhere to Hard Inventory targets agreed with finance.

HI Forecast Preparation and approval as per defined Cycle from Services Material manager/SCM Manager.

Material Master Data and its accuracy testing .

Monitor MRP Run & ensure accuracy of schedules based on scope & quota of supplier.

Manage Material Net Demand - Adhere to MPS requirement and site business requirement

Manage Material Availability (missing parts) - Ensure material availability before start of maintenance, Monitor RCA and action plan to maintain missing parts % within target.

Demand anticipation /forecasting for high consumption part for CM to make sure 100% Part availability.

RMC calculation & analysis with Firm Action Plan for Reduction ( PM Parts - <26 Week , CR parts - <8 Weeks , CM parts < 26 Weeks)

Manage Material Scheduling activities at project /product closure

Manage Excess Stock - Monitor & Manage excess stock, slow moving, non moving.

Exc msg 15 & 20 Value must be Zero.

Slow moving/Non-Moving Cal . & analysis with Firm action plan for Liquidation & Trend to be in reducing Trend.

change request/ change & configuration --> Lead and representative from Material Planning (Depot) for end to end cycle ( Material Planning & Procurement)- Weekly Governance with CCB team, Sourcing & MP team to make Sure Part availability on time and minimum Inventory Holding.

OTIF External> 99% & Internal >99% , RCA and action plan with Closure in Place.

Needs expression to suppliers through Web based tool -Ariba

List of Critical Parts & Stock availability Tracking

Procurement / Manage Specific Conditions for Vendors - Ensure supplier adherence to specific condition agreed in Supply Chain Specifications document.

Procurement / Manage Purchasing Document for Stock Items - Follow Purchasing flows guidelines as per Material Planning & SDPM handbook based on ABC classification

Procurement / Manage Acknowledgement of Purchasing Document for Stock Items - Get the confirmations on firm schedules lines from suppliers through supplier portal

Procurement / Follow-Up Needs Expression & Deliveries - Ensure firm and forecast schedule visibility to suppliers, secure delivery commitments on firm schedules, monitor and challenge the deviations with suppliers to secure on time material availability

Procurement / Consolidate- Vendor Demand Multi-Business / Multi-Site

Procurement / Coordinate Delivery Crisis Solving - Forecast delivery issues from suppliers and plan mitigation actions accordingly. Manage the delivery crisis situations so as to have minimum impact on site requirements

Function Internal Standards / Identify Needs & Define Requirements for Internal Standards, Define, Improve & Validate Internal Standards, Manage Internal Standards Deployment

Function External Standards / Identify Needs & Define Requirements, Contribute to External Standards Definition, Improvement & Validation, Manage Impact of External Standards on Processes & Tools, Manage External Standards & Regulations Deployment

Function Human Resources / Manage Jobs & Skills, Training & Qualification, Workforce, Staffing & organization

Function Performance / Collect Site or Country Monthly KPIs, Manage Site or Country Improvement Action Plan, Review Site or Country Monthly KPIs.

NCR Parts Repair and replenishment against consumption and connect with PI/ warranty team to align with Customer/Supplier for revised DLP List against High Failure.

NCR Parts replenishment from domestic & Overseas Supplier within timeline and analysis / Mitigation plan against late delivery or replenishment from supplier end.

For NCR Parts – Alignment with CFT and Supplier for pick up material within 72 hrs. from disposition for repair.

APSYS Req Analysis , Gap Identifitcation , Firm action Plan with Target date to reach level 3.

Active Participation & Implementation - Central SCM Strategy at Sites.

Team development - AIR Value demonstration with CFT & within SCM team.

General scope

• Apply APSYS (Alstom Production System) roadmap and Golden Rules
• Respect Alstom EHS (Environment, Health & Safety) policy
• Participate to EHS improvement and targets achievement
• Respect Alstom Ethics & Compliance codes
  
  

Qualifications & Skills:

EDUCATION

• BE or B Tech in Engg
  
  

BEHAVIORAL COMPETENCIES:

• Agile
• Proactive
• Assertive
• Problem Solver
  
  

Technical Competencies & Experience

• Material Planning/Procurement – 10 to 15 years in Material Planning/Procurement Domain
• SAP – MM Module
• Supplier Management/ External Parties Management - Supplier Delivery Performance Management
• Crisis Management & Inventory management & Material Planning techniques
  
  

Experience / Skill Set

• Technical background enabling the understanding of critical characteristics of Material Planning & Supply Chain.
• Rigor, Communication, knowledge of different tools , ways of working & methods used in material planning
• Experience in operational activities and in documentation management
• Collaboration and team working.
• Language Skills: Proficient in English, Hindi,
• IT Skills: MS office tools (Word, Excel, PowerPoint), SAP (MM/IM Module)
• Lean Management
• Team Management
• Industrial scheduling
• Transport & Distribution
• Agility
• Collaboration
• Global Vision
  
  

LEADERSHIP SKILL

AGILE

• Dealing with uncertainty
• Business Acumen
• Innovative
• Learning on the fly
  
  

INCLUSIVE

• Building effective (virtual) teams
• Listening and informing
• Managing diversity
• Understanding others with empathy
  
  

RESPONSIBLE

• Customer focus (internal and external)
• Integrity and ethics
• Managerial courage
• Managing with vision and purpose.
  
  

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.