Manager - MD office & Admin

Neptunus Power


Date: 2 weeks ago
City: Navi Mumbai, Maharashtra
Contract type: Full time
Job Description-

Role Designation and Dept.

Manager - Admin & MD office

Location- Navi Mumbai, MH

Reporting to- COO

Number of reportees- 1 - 3

Educational Qualification- MBA or similar / Ex militant

Work Experience (years)- 5 - 7 yrs

Fixed annual CTC- Upto 14 LPA

Variable Compensation- ~ 1 Month CTC

Purpose and Value Proposition of the Role

Purpose of this particular role

  • The purpose of this role is to Ensure better alignment between business needs, Process enhancements, Change management, business intelligence, and decision-making processes to support organizational growth.
  • The role offers opportunities to hone skills in problem-solving, planning, execution, communication, while working with the different functions and gaining a deep understanding of the entire business
  • Contribute by driving workflow automation, analyzing business intelligence, enhancing processes, and developing robust data systems. These efforts will generate actionable insights and improve decision-making, ultimately enhancing overall business performance.
  • Supervise the maintenance and overall functioning of office facilities. Office administration, decisions to facility improvement and 100% compliances.

Key Results And Key Activities

Key Results

Activities (What will I do?)

Deliver 2+ MDO high-impact continual improvement and Process improvement initiatives annually

  • Lead Projects for Business Growth Drive and execute high-impact initiatives including global channel partner development, supplier identification in key territories, and strategic market expansion to support the organizations long-term objectives.
  • Digital Initiatives & Employer Branding Collaborate with the Digital Marketing team to conduct research and analytics for employer branding campaigns, enhancing online presence and talent attraction globally.
  • Process Optimization & Technology Integration Identify and implement at least one technology-driven solution annually to strengthen internal processes, enhance efficiency, and support scalability across business units.
  • Global Workforce Mobility & Compliance Projects Spearhead projects supporting workforce mobility, including alternative visa pathways, e-migration solutions.
  • CSR, Sustainability projects Lead Corporate Social Responsibility (CSR) and Sustainability initiatives aligned with organizational values, embedding a culture of continual improvement and social impact.
  • MDO certification and Renewals : Drive ISO 9001/41000 certification management through cross-functional collaboration in Audits, Improvement projects to make us a world class company.

Admin Management

Oversee all aspects of Administrative task and overall processes to ensure effective operations for all key aspects

  • Budget Management: Manage travel budgets and admin expenses, Asset upkeep and renewal including cost analysis, budget allocation, and expense tracking to optimize expenditure.
  • Strategic direction to team on QVC, considering the budget, market practices and competitive rates.
  • Innovate & Implement policies and procedures to enhance administration and governance.
  • Training, and supervising staff responsible for employee & guest services and guest house operations trainings.
  • Developing emergency response plans and implementing security measures.
  • Ensuring compliance and training and collaborating with authorities when needed.
  • Checkpoints - Fire extinguishers, CCTV cameras and Alarm Sensors are always in working condition.
  • Supervise daily operations & MIS of the administrative department and staff to ensure smooth functioning.
  • Ensure uninterrupted power supply by maintaining 100% availability of DG Set and UPS. Ensure 100% serviceability of office equipment and workshop machinery.
  • Implement and monitor safety practices in the workshop and on-site, providing necessary training and briefings, while tracking safety performance for continuous improvement.

Knowledge/Skills/Behaviors The Candidate Should Possess

Knowledge/Skills/Behaviors - Specify if Must Have (M)/ Nice to Have(N)

M/N

Knowledge (Functional And Non-Technical)

  • Strong understanding and 7-9 Yrs in continual improvement projects, strategic projects, formulating admin processes, oriented with strong planning, project management, office management and execution skills.- M
  • Must be aware of Industrial regulations including safety and security protocols / QMS.- N
  • Knowledge on Insurance and Asset Management- M

Skills (Functional And Non-Technical)

  • Strong Project Management skills- M
  • Good Communication in verbal and written English to be able to communicate information clearly and alignment with internal stakeholders.- M
  • Attention to detail so that getting information, comparing lists, looking at QVC.- M
  • A problem-solving skills and ge the things done attitude. - N

Behaviors (Technical And Non-Technical)

  • Flexibility to adapt to changing priorities and work independently with minimal supervision.- M
  • Hungry and committed to produce work that sets a high bar of excellence.-M
  • Excellent attention to detail and ability to maintain high level of accuracy- M
  • Great listening skills and service mindset- M

Key Linkages in the Role - Whom does the person work with - internal and external:

Internal

  • Heads of Departments, Line Managers
  • Directors, Owners
  • Members from all teams: Middle Managers, Individual Contributors across functions

External

  • Customers
  • Business Partners (Indian and Foreign)
  • Consultants, Coaches, Bankers

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