Lead - Secretarial

Location Name: Pune Corporate Office - PTP

Job Purpose

“This position is open with Bajaj Finance ltd.”

Assist the Company Secretary of BFL in discharging the functions in accordance with the legal provisions

Duties And Responsibilities

•   PRINCIPAL ACCOUNTABILITIES
  
  
  

(Accountabilities associated with the job)

•  Meetings of Board and its Committees:
•  Preparation of draft schedule of meetings considering the requirements of the entire group in coordination with other CS, CFO and directors’ office;
•  Conduct of meetings of the Board, and its Committees;
•  Drafting of agenda considering the observations of regulators, legal requirements, and that of various functions;
•  Preparation of minutes of meetings in detail as per the expectations of regulators;
•  Coordinating with Senior Management and other functional heads in understanding their requirements, for board related matters and action points at Board level; and
•  Attending to directors’ queries regarding meetings and agenda;
•  Towards Shareholders:
•  Monitoring and coordinating with KFin with respect to following:
  
  
  

 Service quality of KFin;

 Service Standards of KFin;

 Review of documentation sought from the shareholders;

 And process improvements

•  ESOPs:
•  Overseeing the implementation of ESOPs administration;\
•  Advising on legal aspects;
•  Introducing process improvements
•  Shareholder Communication:
•  Vetting of Annual report;
•  And all major communications published in media etc;
•  Benchmark disclosures with other companies
•  Advisory:
•  Examine the legal provisions and advise the functions, business and other stakeholders;
•  Take lead in group CS meet with in bringing to the fore upcoming areas and burning issues; with suggestions;
•  People related:
•  As and when mandate comes, identify and shortlist suitable candidates for at entry and semi-entry levels.
•  Hire CS trainees
•  Group related tasks:
•  Assist in common practices and documentation to be aligned across the group.
  
  
  

Required Qualifications And Experience

•  Qualifications – Company Secretary
•  Work Experience –six/seven years
•  Good communication -written and verbal;
•  Critical evaluation skills;
•  Thorough knowledge of Companies Act and LODR;
•  Taking ownership of the tasks in hand;
•  Attention to details and meticulous planning;
  
  
  

General awareness in the latest developing practices