HR Operations Assistant

Company Description

ABOUT IQ-EQ

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

Job Description

Looking for an HR Operations Assistant role that focusses more on people than on paper pushing? If so, we have the perfect opportunity for you.

The UK&I HR Team are like skilled teachers, they help both the 'strugglers' and the 'stars' by guiding our employees throughout their careers and ensuring that our people have every opportunity to succeed. It's not enough to be conversant in the language of HR, the person we are looking for knows how to contribute to the vision, mission and success of our business.

As HR Operations Assistant, you will be part of a team delivering an excellent HR service to the UK&I cluster. Within this role you will act as the first port of call to employees for all HR related queries ensuring the needs of our people are being met.

Tasks

• Provide a first point of contact for our front-line service with regards to all HR administration queries, providing accurate and timely responses through our centralised HR Inbox.
• Manage the administrative requirements for the onboarding of new starters, the offboarding of leavers and all movements during the employment lifecycle.
• Manage the administration for internal movements i.e. visa administration.
• Responsible for data input to payroll and ensuring attention to detail in maintaining payroll records.
• Manage benefit administration and ensure accuracy when updating records.
• Organise and maintain Employee files.
• Report regularly on HR metrics such as absence.
• Manage changes within the HR database in a timely manner following relevant procedures.
• Provide support to the HR Business Partners with the implementation of HR solutions locally.
• Provide advice and guidance to local line managers and employees on the employee life cycle and local policies and procedures and escalate accordingly.
• Deliver professional HR generalist services to the UK&I cluster, contributing to business success.
• Manage Relationships with other Key Stakeholders including Group HR and other HR hubs.
  
  

Qualifications

• Relevant third-level qualification (HR, Business, Legal etc.)
• 1 to 2 years of relevant HR administration experience
• High level of accuracy and attention to detail
• Proficiency in MS Office suite, particularly MS Excel
• HR Systems knowledge
• Ability to be flexible and work effectively as part of a team
  
  

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.