HR - Operations

Job Title: HR Operation Executive (Full Time)

We are seeking a detailed-oriented, proactive HR specialist to join our team. The ideal candidate will be responsible for supporting core HR operations including onboarding, offboarding, employees’ queries and requests, and HR administrations. This role requires excellent organizational skills and the ability to maintain accurate records in HRIS system and personnel files.

Key Responsibilities:

• Prepare employment contracts for employees, contractors, and interns.
• Managed end-to-end employees' onboarding activities including collecting required onboarding documents, conducting employment checks, providing relocation support, and administering new work visa etc.
• Oversee probation confirmation, contract renewals and extensions.
• Manage work visa renewals and handle employees’ requests for employment confirmation letters (for visa applications, certificates of employment etc).
• Ensure timely and accurate maintenance of onboarding, contract renewal and visa information in the HRIS system.
• Assist with Tier-1 employee queries regarding HR policies and procedures including onboarding, offboarding and benefits etc.
• Coordinate offboarding process, including exit interviews (if required) and final clearance.
• Maintain HR records, trackers, and employee files.
• Handle employment verification requests for ex-employees.
• Process recruitment related invoices.
• Participate in ad hoc projects and administrative tasks as assigned including review, streamline and automate HR processes. Qualifications & Experiences:
• Recognised degree in Human Resources, Business Administration, or a related field.
• 1-2 years’ proven experience in HR operations or a similar role.
• Strong knowledge of employment laws and related regulations, and understanding of HR policies and procedures
• Excellent organizational and time management skills, attention to detail and ability to follow through on administrative process.
• Strong communications and interpersonal skills
• Proficiency in HRIS system (preferably Workday) and Microsoft Office Suite.
• Ability to handle sensitive information with confidentiality and professionalism.
• Ability to work independently and as part of a team