HR & Admin Executive

QED42


Date: 1 day ago
City: Pune, Maharashtra
Contract type: Full time
Job Title: HR & Admin Executive

Location: Pune – Onsite

Employment Type: Full-time

About QED42

QED42 is a globally recognized leader in delivering transformative digital solutions. With over a decade of experience and 400+ successful projects, we specialize in building engaging, scalable digital experiences for large enterprises and organizations across diverse industries.

An award-winning Drupal development firm, we leverage AI-driven solutions, cutting-edge JavaScript frameworks, and user-centered design to deliver high-impact outcomes.

Trusted by global brands such as Nestlé, the World Bank, and Sony, we blend design thinking with engineering excellence, embracing innovation, transparency, collaboration, and agility.

Join us: https://www.qed42.com/careers

Role Overview

We are looking for a dynamic and detail-oriented HR & Admin Executive to support our people operations and office administration. This role is ideal for someone who thrives in a fast-paced environment and is confident in managing employee travel, coordinating with vendors, and supporting HR processes with excellent communication and organizational skills.

Key Responsibilities

HR Coordination

  • Assist with end-to-end onboarding and exit formalities for employees.
  • Work internally for laptop allocation, ID cards, and workspace readiness.
  • Support employee engagement initiatives, birthday/anniversary celebrations, and off-site events.

Administrative Support

  • Serve as the main point of contact for external vendors, service providers, and facility management.
  • Manage office supplies, pantry stock, equipment, and courier/dispatch requirements.
  • Maintain and manage internal records, invoices, and documentation logs efficiently.
  • Prepare MIS reports and share weekly summaries with the management team.
  • Coordinate with finance and other departments on administrative needs.

Travel Desk & Conference Support

  • Book and manage travel arrangements for employees attending conferences, client visits, or other events.
  • Ensure all travel bookings (flights, hotels, local transport) are optimized for cost, comfort, and safety.
  • Maintain records of travel expenses and reimbursements.
  • Provide timely assistance in generating travel letters and visa documentation support if needed.

Must-Have Skills

  • Excellent written and verbal communication skills in English.
  • Strong vendor coordination and negotiation skills.
  • Ability to handle multiple responsibilities efficiently with attention to detail.
  • Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
  • Proven experience managing travel logistics for employees.
  • Strong organizational and documentation abilities.
  • Ability to manage sensitive information with discretion and professionalism.

Preferred Qualifications

  • Bachelor’s or Master’s degree in Human Resources, Business Administration, or related field.
  • 2+ years of experience in an HR/Admin/Coordinator role.
  • Experience working in a hybrid or IT company setup.
  • Familiarity with HRMS platforms like Keka or any other HRMS tool
  • Event coordination or employee engagement exposure is a plus.

What You’ll Get

  • A respectful, collaborative work culture where your voice is heard.
  • Opportunity to grow with access to mentors and cross-functional projects.
  • Flexibility in work hours with a focus on ownership and results.
  • Competitive compensation and performance-based bonuses.
  • Insurance benefits and inclusive workplace values.

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