Front Office & Admin Executive

We are a leader in construction, engineering, and infrastructure business information and news. We provide influential decision-makers with critical insights, data, and analysis. We are dedicated to delivering reliable and comprehensive business information, analysis, and technology solutions, empowering construction and infrastructure professionals and organizations to make informed decisions and stay ahead in the dynamic Indian construction, engineering, and infrastructure sectors.

The Role

You Will Be Responsible For

• Welcoming, assisting and directing clients and other guests of the organisation.
• Answering all incoming calls and either redirecting them to appropriate party or handling caller inquiries wherever possible.
• Assisting in organising meetings and conference calls.
• Receiving mail and arranging dispatch.
• Ensuring the cleanliness / tidiness of the reception area and meeting rooms.
• Providing ad hoc administrative support to the team as required.
• Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Scheduling and coordinating meetings.
• Making travel arrangements and preparing expense reports.
• Providing other organisational support such as ordering supplies and equipment.
• Managing the office move to a new location.
• Managing contract negotiations and ensuring fulfillment of terms of vendor agreements and contracts.
• Liaising with third-party suppliers and/or vendors.
• Liaising with building management on any facilities related issues.
• Coordinating travel itineraries and making travel arrangements.
  
  

Ideal Profile

• You have at least 4 years experience within a Admin Assistant or Receptionist role, ideally within the Media & Entertainment industry.
• You are organised and have good interpersonal skills.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• You are service-oriented with excellent interpersonal skills.
• You have good communication skills and are comfortable with handling phone calls in a positive and professional manner.
• You have working knowledge of epabx, file recording, administration and housekeeping
• You are a strong team player who can manage multiple stakeholders
• You are a strong networker & relationship builder
• You possess strong analytical skills and are comfortable dealing with numerical data
  
  

What's on Offer?

• Opportunities for career growth & development
• Attractive compensation package
• Opportunity to make a positive impact