FLO Material Management

Job Purpose

Plan & Procure engineering store spares, capital goods and consumables from Indigenous sources or through Import in cost effective manner, at the same time meeting the delivery, quality and inventory norms, so as to support smooth operation of plant as per requirement.

Job Context & Major Challenges

Job Context

The Plant is over 50 years old and process improvement have evolved over the years . Till 1995-1996 , there was no competition and market was protected . New plant with superior technology came up and cheaper products like cotton and polyester came up in direct competition to VSF. New products began to be introduced in Markets, which were also opening up to other players. VSF sales started getting affected and now pose a major challenge for Growth and survival. In order to remain competitive in the market, product range has been enhanced over the years, within the process limitations. The quality of the pulp is also not uniform, affecting the final product quality .Complexity is compounded by the emphasis on a multiple product range for different segments / customers.

Major Challenges

Procurement of materials is a challenge on account of :

• Unplanned Maintenance Schedules, Partly on account of breakdowns in old plant & machinery running in corrosive environment.
• Poor vendor base in adjacent areas makes materials function difficult as transportation time is less reliable.
• Procurement of material/equipment within Budget.
• Coordination with user department to get complete requirement altogether at one time to get cost benefit as well as time savings.
• Statutory compliances for Service contracts.
• Freight amount payment to vendors in case of ex works.
• Lesser number of material rejections.
  
  

Key Result Areas

KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)

KRA1 Procurement

Procure materials in desired quality for uninterrupted and efficient operation. To Plan and procure Engineering stores spares ,Capital Goods and consumables & Services from Indigenous sources or through imports in cost effective manner so as to support smooth operation of SFD plant as per requirements .The sub activities are as below -

• Interact with user for their requirement received through PR.
• Call offers & compare them for facilitating negotiation.
• Assist user department in technical evaluation.
• Involve in technical & commercial discussions with vendors.
• To carry out internal working, thereby sending Counter Bids to the vendors.
• Prepare approval note highlighting the facts and process followed.
• Prepare check and forward orders for signature as per delegation manuals.
  
  

KRA2 Procurement

Procure materials in desired quality for uninterrupted and efficient operation. 8. Follow up for timely execution of PO.

• Ensuring smooth execution by providing timely support to the vendors (such as road permit, transport clearance, drawing approvals, etc)
• To carry out following activities for import PO:
• Checking the custom tariff and to work out cost .
• Recommended economic viable sources
• Arranging for LC.
• Release of payment
• Preparation of documents for custom clearance
• Follow-up activities with Udyog services.
• To monitor material rejection reports and take necessary action for improvement.
• To ensure timely nomination for transporters.
• To monitor delivery index and take necessary action by communicating to the vendors for future orders.
  
  

KRA3 Service Contracts and Orders To award the short term and Long term service contracts which includes

Collecting data

Do time and motion study

Analyze the data

Compare data with interunit

Negotiation

Contract approval

Ensure legal compliances

Ensure safety compliances

Resolve the grievances

Coordination with Plant, IR, Safety, Legal etc.

Release of Manpower Supply and CLC job orders.

KRA4 Vendor Development

Exploring New Vendors & create healthy database 1. Exploring new vendors for creating competition to have effective negotiation.

• Interaction with various other companies as well for similar requirement.
• Reviewing existing vendors performance as well in terms of delivery, commitment, etc.
  
  

KRA5 Cost Control

To implement & initiate the cost reduction plan/measures. 1. Interaction with other group units as well as outside group for current price trends.

• Keep our-self updated about market trends.
• To initiate costing.
• By introducing new vendors, thereby creating competition.
  
  

KRA6 System Improvement

To improve/computerize existing systems and procedures. System improvement:

To improve/computerize existing systems and procedures.

KRA7 Contractors Safety Management

To implement various activities related to contractors 1. To carry out Prequalification of contractors.

• To float the tenders, highlighting the key expectations from vendors for safety.
• Contractor selection & mobilization.
• To ensure that the Contractor Field Safety Audit form is being provided.
• Periodic evaluation of contractor without which service entry will not be generated.
  
  

KRA8 Imports Bill Passing & Imports MIS 1) To verify bills towards other expenses pertaining to imports for correct adjustment in respective accounts.

• Follow up with Udyog Services for expediting bills towards other expenses (bank commission , stamp duty , CHA agency charges ,DO charges etc )
• Verify for correct adjustment in respective accounts & forward the bills to accounts section.
• Prepare & Submit Forex cover reports to accounts section on monthly basis.
• Prepare and submit reports of import consignment received during the year for annual audit.
• Prepare and forward report to Udyog Services on continuous basis with requisite documents for custom clearance in order to avoid any penalty which are huge nowadays.