Expeditor
Jacobs
Date: 3 weeks ago
City: Navi Mumbai, Maharashtra
Contract type: Intern
* Will be responsible to expedite supplier for project material and supplier document for Rotating equipment, Static Equipment, Piping Material, Electrical & Instrumentation Items for Domestic as well as international suppliers.
* Review the Purchase Order and contact the Procurement Professional regarding any unclear or incomplete terms.
* Obtain assigned PO acknowledgement from the supplier or confirm one is sent, if on Client paper.
* Make first contact with the Supplier once the PO issued.
* Confirm supplier understands and agrees with the Vendor Data Requirements Work with the Responsible Engineer or Requestor to resolve any conflict.
* Schedule and chair regular follow up meetings.
* Obtain the documents required for Engineering and fabrication activities, required prior to shipping release, required for closeout. (if applicable).
* Obtain, review, and scrutinize schedules, progress reports, and unpriced purchase orders (if required) from suppliers.
* Distribute schedules to personnel identified on the Project Communication Matrix.
* Alert the project and construction teams to any potential or actual ship date slippages.
* Alert the Procurement Professional if any commercial changes are necessary.
* Input updates into the Project specified Supply Management System(Excel) for Expediting tracking/reporting.
* Obtain and update Required On Site (ROS)/ Required at Site (RAS) dates in the Project specified Supply Management System for Expediting tracking/reporting, as required.
* Issue the Expediting Status Report to the Project Team.
* Expedite submittal and return of vendor documents.
* Schedule and chair Supplier and/or internal meetings as required, issue meeting minutes or summaries.
* Follow up with suppliers, internal personnel, and clients to ensure that the order progresses as scheduled.
* Independently handle Expediting assignment.
* Total years of experience - 8 to 12 years
* Qualifications: Bachelor's degree in engineering, Supply Chain management, or a related field.
* Proven experience in project coordination or expediting within the engineering or construction industry.
* Strong organizational and multitasking skills.
* Excellent communication and interpersonal abilities.
* Proficiency in MS Excel, project management tools and software.
* Review the Purchase Order and contact the Procurement Professional regarding any unclear or incomplete terms.
* Obtain assigned PO acknowledgement from the supplier or confirm one is sent, if on Client paper.
* Make first contact with the Supplier once the PO issued.
* Confirm supplier understands and agrees with the Vendor Data Requirements Work with the Responsible Engineer or Requestor to resolve any conflict.
* Schedule and chair regular follow up meetings.
* Obtain the documents required for Engineering and fabrication activities, required prior to shipping release, required for closeout. (if applicable).
* Obtain, review, and scrutinize schedules, progress reports, and unpriced purchase orders (if required) from suppliers.
* Distribute schedules to personnel identified on the Project Communication Matrix.
* Alert the project and construction teams to any potential or actual ship date slippages.
* Alert the Procurement Professional if any commercial changes are necessary.
* Input updates into the Project specified Supply Management System(Excel) for Expediting tracking/reporting.
* Obtain and update Required On Site (ROS)/ Required at Site (RAS) dates in the Project specified Supply Management System for Expediting tracking/reporting, as required.
* Issue the Expediting Status Report to the Project Team.
* Expedite submittal and return of vendor documents.
* Schedule and chair Supplier and/or internal meetings as required, issue meeting minutes or summaries.
* Follow up with suppliers, internal personnel, and clients to ensure that the order progresses as scheduled.
* Independently handle Expediting assignment.
* Total years of experience - 8 to 12 years
* Qualifications: Bachelor's degree in engineering, Supply Chain management, or a related field.
* Proven experience in project coordination or expediting within the engineering or construction industry.
* Strong organizational and multitasking skills.
* Excellent communication and interpersonal abilities.
* Proficiency in MS Excel, project management tools and software.
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