Executive Manager - PMO

Overview

PepsiCo is seeking a resourceful and skilled PMO with over 8 years of experience to support various projects and functions. The ideal candidate will have a proven track record in managing day to day activities within PMO Office, including managing complex project related administrative work, various reports and data requests, travel arrangements, coordinating high-level meetings, maintaining various project and team related records, and supporting other PMO activities.

Responsibilities

• Manage the Project Management Office (PMO) for the function, ensuring alignment with organizational goals and objectives.
• Managing and updating Monthly Scorecards, track progress on goals and achievement
• Provide support on various data request, FTE, contractors ID requests and various other day to day tasks
• Manage complex and frequently changing travel arrangements and coordinate pre-planning of trips and agendas
• Coordinate and set up high-level meetings, reviews, and special events.
• Create and manage organizational filing systems (Documentation Hub) for easy access to critical information and documents.
• Compile and prepare presentations for meetings and project reviews.
• Prepare SOPs for future reference and create email distribution lists.
• Manage ad-hoc responsibilities such as setting up global meetings in different time zones.
• Take minutes of meetings (MoM) and track the timely closure of critical action items.
• Update and maintain calendars and develop alert systems for upcoming deadlines on incoming requests, projects, and events.
• Engage with leadership in driving workshops related to projects and assist with team-building initiatives.
• Conduct orientation for the new joiners and ensure they are enabled from the day-1.
• Support PMO activities including project tracking, status reporting, and coordination of various administrative activities.
• Assist in the development and maintenance of project documentation, templates, and tools.
• Coordinate with project managers to ensure timely delivery of project milestones and deliverables.
• Work with various Executive Assistants to coordinate messaging on various changes.
  
  

Qualifications

• Bachelor's degree in a relevant field (e.g., Business Administration, IT).
• 8-10 years Proven experience as PMO or Executive Assistant or in a similar role within IT.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong expertise with MS Excel and PowerPoint is a must for this role.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and ability to work independently.
  
  

Experience in managing travel arrangements and coordinating high-level meetings