Executive Assistant to Tech Leadership

Key Responsibilities

• Prioritize and manage complex executive calendars, resolving scheduling conflicts and ensuring optimal time utilization.
• Coordinate and schedule meetings, conferences, and other engagements with a focus on efficiency and strategic priorities.
• Manage travel arrangements, including booking flights, accommodations, and ground transportation, while staying within budget constraints.
• Provide budget support for travel and expense activities, ensuring compliance with financial guidelines.
• Handle confidential information and sensitive communications with the utmost discretion.
• Maintain confidentiality in all matters related to executives and the organization.
• Contribute to the planning of both virtual and in person meetings, training and events; coordinating logistics and providing support.
• Collaborate with other team members to ensure successful execution of special initiatives.
• Support the planning & organization of company meetings, events, and all associated logistics.
• Foster a collaborative environment and share best practices to enhance overall team performance.
• Prepare and review reports and presentations for senior management, ensuring accuracy and alignment with organizational standards.
• Assist in creating compelling materials that effectively communicate key messages.
  
  

Required Experience

• 5-8 years’ experience as an Executive Assistant
• Experience supporting senior executives in Technology
• Exceptional organizational and prioritization skills.
• Strong attention to detail and the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in calendar management tools, travel booking systems, and Microsoft Office Suite.
• Ability to work with confidential information and maintain an elevated level of professionalism.
• Previous experience in budget support and project coordination is a plus.
• Flexibility to match East Coast US hours (8am-4pm EST at least 4 days a week)
  
  

Preferred Experience

• Experience in Technology industry
• Experience with Global companies
  
  

Zelis is modernizing the healthcare financial experience by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients.

Commitment to Diversity, Equity, Inclusion, and Belonging

At Zelis, we champion diversity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of diversity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.

Equal Employment Opportunity

Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [email protected].

SCAM ALERT: There is an active nationwide employment scam which is now using Zelis to garner personal information or financial scams. This site is secure, and any applications made here are with our legitimate partner. If you’re contacted by a Zelis Recruiter, please ensure whomever is contacting you truly represents Zelis Healthcare. We will never asked for the exchange of any money or credit card details during the recruitment process. Please be aware of any suspicious email activity from people who could be pretending to be recruiters or senior professionals at Zelis.