Executive Assistant to MD and Assistant Manager — Office Administration
Danone
Date: 1 week ago
City: Mumbai, Maharashtra
Contract type: Full time
About The Job
Job Summary
The role is responsible for office administration and providing assistance in administrative activities /tasks to the Managing Director of Danone India, coordinating effectively with concerned stakeholders/ business units and collating necessary information
Key roles and responsibilities
Profile required
Job Summary
The role is responsible for office administration and providing assistance in administrative activities /tasks to the Managing Director of Danone India, coordinating effectively with concerned stakeholders/ business units and collating necessary information
Key roles and responsibilities
- Manage and maintain the calendars and appointments for the MD
- Make necessary arrangements for meetings, travel schedules (tickets, hotels, visas, overseas appointments) and stay
- Organize and coordinate official meetings including arrangements for guests traveling from overseas
- Manage work schedules and send reminders and alerts informing about the planned appointments.
- Maintain record of the correspondence received, in form of telephone calls, letters, emails etc. and ensure the message is passed.
- Manage the expense claims of the GM
- Manage relevant expenses (raising PR and GRN) in collaboration with the Procurement/ Finance department.
- Maintain confidentiality regarding the information maintained, meetings attended, decisions taken and other activities performed.
- Facilities management including office administration
Profile required
- Education Graduate/ Post Graduate
- Experience 5 to 7 years of relevant experience in EA role
- Communication skills
- Executive presence
- Execution and service focus
- Ability to deal with sensitive/confidential information
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