Executive Assistant to Director

Department: Admin

Eligibility: Experience

Qualification: Any Graduate

Job Location: Jaipur

Position Overview: The Executive Assistant to the Director will be responsible for providing comprehensive administrative support to the Director. The role entails managing the Director’s schedule, coordinating meetings, handling correspondence, and performing a variety of tasks to facilitate the smooth functioning of the Director’s office. This position demands a high level of organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities

• Administrative Support:
• Manage the Director’s calendar, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and other communications, and respond promptly and efficiently.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Follow-Up and Task Management:
• Maintain a list of follow-ups and tasks, ensuring that all deadlines are met.
• Transfer and prioritize tasks from day to day, providing regular updates to the Director.
• Address challenges in tracking multiple tasks and implement effective tracking systems.
• Interpersonal Relations:
• Maintain a list of follow-ups and tasks, ensuring that all deadlines are met.
• Transfer and prioritize tasks from day to day, providing regular updates to the Director.
• Address challenges in tracking multiple tasks and implement effective tracking systems.
• Technical Skills:
• Proficient use of Microsoft Excel, including functions such as Pivot Tables, VLOOKUP, HLOOKUP, and linking sheets.
• Conduct online research and provide accurate and timely information as required.
• Draft official letters, emails, and other written communications with high accuracy and professionalism.
• Personal Assistance:
• Assist the Director with personal tasks, as required.
• Manage travel arrangements, expense reports, and other personal logistics.
• Other Duties:
• Perform additional administrative tasks as assigned by the Director.
• Stay updated on industry trends and provide insights that may benefit the Director and the organization.
  
  

Skill

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Excel and Google Search.
• Ability to handle multiple tasks and prioritize effectively.
• Strong interpersonal skills and the ability to work well with a diverse range of personalities.