Executive Assistant (Admin)

Crisil


Date: 10 hours ago
City: Pune, Maharashtra
Contract type: Full time
Functional Responsibility / Domain Related

  • Excellent coordination and communication with various teams and departments to ensure smooth functioning.
  • Ensure quick resolution of issues and completion of tasks assigned
  • Maintaining and updating various trackers
  • Follow SOPs of all Admin related tasks including governance related reviews
  • Conduct administrative tasks with respect to the division
    • Arrange logistics for town halls, events, client visits in GAC
    • Arrange outstation travel and accommodations for GAC employees
    • Seat management & arrange infrastructure and raise tickets for On Boarding, Off Boarding, Transfers for the GAC team.
    • Follow SOPs of all Admin related tasks including governance related reviews
    • Raise invoices for Retainers Salaries.
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Implement administrative policies, procedures, and best practices.
  • Calendar Management & Client / Stakeholder Management
  • Scheduling meetings, appointments, and reminders.
  • Arrange logistics for their travel
  • Coordinating with team members to avoid scheduling conflicts.
  • Regularly review and update the calendar to reflect changes.
  • Schedule invites for clients during their visits and arrange logistics

Process Adherence

  • Execute assigned tasks as per the instructions / guidelines and meeting required expectations
  • Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization
  • Explore opportunities and provide ideas to improve the current processes
  • Will be required to attend on a regular basis

Client / Stakeholder Management

  • Proactive communication with various stakeholders
  • Build rapport with stakeholders at operational touch points
  • Should be seen as a value-added team for both internal and external stakeholders

Skills

  • Good oral and written communication skills
  • Solid proficiency in MS Excel and other MS applications, smart-sheet
  • Knowledge of analytics tool, Power Bi, Python etc would be an added advantage
  • Positive attitude
  • Ability to interact and coordinate fluently with Senior Management and other teams

Prior relevant experience in an executive assistant or similar role, ideally supporting C-level executives.

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