Executive Assistant

Job Description

Title - Executive Assistant

Annual CTC - 3.5lpa- 6.5lpa

Expected Experience - 2 to 4 years

Location - Punjab (Preferably Chandigarh)/ Remote

About the Role:

We are seeking a highly organized, proactive Executive Assistant to support our CEO in day-to-day operations and strategic initiatives. This role also includes administrative responsibilities to ensure smooth functioning of the office and coordination across departments.

Key Responsibilities

Executive Support and Communications

• Calendar Management: Masterfully manage the CEO's complex and dynamic calendar, prioritizing appointments, resolving scheduling conflicts, and ensuring the CEO is on schedule and prepared for all engagements.
• Communication Hub: Act as the primary gatekeeper and liaison for the CEO, screening and prioritizing all incoming communications (calls, emails, correspondence) and drafting professional responses on the CEO's behalf when appropriate.
• Meeting Support: Prepare agendas, presentations, and briefing materials for the CEO’s meetings (internal, external, and Board-level). Attend meetings to take detailed minutes, track action items, and ensure timely follow-up.
• Travel Coordination: Arrange detailed domestic and international travel logistics, including flights, accommodations, ground transportation, and comprehensive itineraries. Prepare and reconcile expense reports.
• Special Projects: Independently manage and execute special projects or research assignments as directed by the CEO, providing high-level administrative and project management support.

Organization Administration & Office Operations

• Facilities & Vendors: Coordinate with building management, IT support, and external vendors (e.g., maintenance, security, supplies) to manage services and resolve operational issues promptly.
• Resource Management: Manage inventory of office supplies, equipment, and kitchen stock, handling all procurement and managing associated budgets.
• Filing & Records: Maintain and organize secure electronic and physical filing systems for critical company documents, confidential personnel files, and corporate records.
• Event Support: Assist with the planning, logistics, and execution of company events, staff meetings, and executive retreats.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field (or equivalent professional experience).
• Minimum of 1 years of experience providing executive-level support to leadership.
• Proven experience in managing an office or coordinating organization-wide administration.

About Anarvah

Anarvah is a nutraceutical and functional foods brand. We specialize in sourcing, curating, and packaging lab-tested, quality-assured ingredients and wellness products under our own brand. We’re building a new-age nutraceutical company that blends ancient Indian wisdom with modern scientific validation. From sourcing FSSAI and GMP-certified ingredients to offering export-ready formulations, we aim to be the most trusted brand in clean-label wellness.

What We Offer

• Competitive salary and performance-based incentives.
• A collaborative work environment focused on innovation and growth.
• Opportunities for career advancement within a fast-growing organization.