Executive - Asset Management

 Timely Delivery of Deliverables

• Ensure that all project deliverables are completed and submitted on time. Actively clarify customer needs and expectations to enhance satisfaction and avoid misunderstandings.
  
  

 Participation in Customer Meetings

• Engage in meetings with customers to discuss project updates and requirements. Document any changes or additional requests made by customers for tracking and implementation.
  
  

 Involvement in Various Meetings

• Participate in a range of meetings, both internal and external, related to project management and stakeholder engagement. Follow up on action items and outcomes to ensure accountability.
  
  

 Management of Key Performance Indicators (KPIs)

• Monitor and analyze Key Performance Indicators to assess project performance. Use this data to identify areas for improvement and implement strategies that enhance overall project efficiency.
  
  

 Provision of Technical Support

• Offer technical assistance to both customers and colleagues as needed. This may involve troubleshooting issues, providing information, and delivering solutions to technical challenges.
  
  

 Approval Process for Purchase Requisitions

• Oversee the approval process for purchase requisitions, ensuring that all requests align with budget constraints and project requirements prior to procurement.
  
  

 Preparation of Proforma Invoices for the EC Process

• Create and issue proforma invoices as part of the Engineering and Construction process, ensuring that all details are accurate and compliant with project specifications.
  
  

 Client Invoicing for Operations and Maintenance (O&M) Services

• Manage the invoicing process for Operations and Maintenance services rendered to clients, ensuring timely submission and adherence to contractual agreements.
  
  

 Verification of Vendor Invoices

• Review vendor invoices to ensure compliance with financial requirements. Verify the accuracy of all charges before approving for payment.
  
  

 Issuance of Requests for Quotation (RFQ)

• Float Requests for Quotation to potential suppliers for necessary goods or services, ensuring that comprehensive details are included to facilitate accurate and competitive bids.
  
  

 Preparation of Techno-Commercial Comparatives

• Compile and analyze techno-commercial comparatives to evaluate supplier bids, assessing both technical specifications and commercial aspects for optimal decision-making.
  
  

 Conducting Negotiations

• Engage in negotiations with suppliers and vendors regarding pricing, delivery terms, and contractual obligations, aiming for agreements that are beneficial for all parties involved.
  
  

 Finalization of Commercial Terms and Conditions

• Finalize all commercial terms and conditions with clients and suppliers, ensuring that agreements are clearly documented and comply with organizational policies.
  
  

 Analysis of Project Schedule Tasks

• Analyze project tasks in relation to the overall schedule, identifying potential bottlenecks and recommending adjustments to keep the project on track.
  
  

 Identification of Future Trends and Best Practices

• Conduct research to determine future trends and best practices in project management and procurement, applying relevant findings to enhance organizational processes.
  
  

 Follow-Up on Material Delivery and Service Execution

• Monitor the progress of material deliveries and service executions to ensure compliance with timelines and project specifications.
  
  

 Management of Post-Order Activities

• Oversee activities that occur after order placement, ensuring that all aspects of the order are executed effectively and that any arising issues are addressed promptly.
  
  

 Processing Vendor Invoices for Payment

• Facilitate the processing of vendor invoices to ensure timely payment. This includes verifying details and obtaining necessary approvals as per financial protocols.
  
  

 Communication with Internal and External Stakeholders

• Maintain effective communication with all relevant stakeholders, including internal departments and external clients or vendors, to ensure alignment and transparency throughout project execution.
  
  

 Coordination with Clients for Certifications

• Collaborate with clients to manage the process of obtaining various certifications, such as Goods Receipt Notes (GRN) and Service Entry Sheets (SES), ensuring compliance with project requirements.
  
  

 Logistics Management

• Oversee logistics activities related to procurement and delivery of materials, ensuring smooth operations and timely fulfillment of logistical requirements.
  
  

 Invoice Creation and Submission to Clients

• Generate and submit invoices to clients accurately, ensuring that all details are consistent with contractual agreements and that submissions are made promptly to maintain cash flow.
  
  

 Coordination with Client Warehouse Systems

• Work in conjunction with client warehouse systems to facilitate the processing of documents related to inventory management and delivery, ensuring that all transactions are accurately recorded and reconciled.