Execution Lead, Invoice Processing

Overview

At bp, we’re reimagining energy for people and our planet. We have a bold ambition: be a net zero company by 2050 or sooner, and help the world get to net zero. Creating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (GBS) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS centre will drive pioneering digital solutions and agile ways of working.

Key Accountabilities And Challenges

Accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional service, operational perfection and compliance.

• Review and analyze aged open items in the AP ledger.
• Investigate and resolve discrepancies, duplicate payments, and unmatched invoices.
• Coordinate with internal departments and vendors to clear aged items.
• Implement compliance with the Balance Sheet Integrity/ Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible
• Handle and coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected
• Work with relevant Internal Control team to retain controls currently owned within the team and facilitate internal and external audit review
• Implement standard methodologies for the expense process and proactively identify, propose and implement continuous improvement opportunities.
• Regularly track and resolve outstanding issues that have been called out, or further call out to the necessary parties.
  
  

Expectations

• Thorough knowledge in Accounts Payable Process.
• High level of familiarity with the systems used in order to maintain and reconcile the relevant system to ensure it balances correctly.
• Liaising with vendors and colleagues in different time zones and potentially in different languages requiring meticulous coordination between teams.
• Supporting team members who are servicing different vendors in various geographical locations and using different systems.
• Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners.
  
  

Qualifications, Competencies & Approach

Essential Education & Experience

• Bachelor’s Degree in Finance, Accounting or related field.
• Minimum of 4-5 years of experience in accounts payables payment operations
  
  

Approaches

• Lead your success - Accountable for delivering innovative business outcomes; Seeks opportunities to improve and digitize process delivery; Adheres to safe and ethical work practices
• Think big - Actively builds own knowledge, capabilities and skills for the future; Values partnership and collaborates to achieve results
• Be curious - Willing to suggest new ways of working, processes and technologies; Ensures the delivery and improvement of digital solutions to benefit customers
• Effortless customer experiences - Understands customer needs and delivers digital detailed self-service customer experiences
• Digital first - Applies creative digital solutions to solve problems
  
  

Key Competencies

• Operational Excellence - Has a sound understanding of process and workflow streamlining, problem resolution and change management
• Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans
• Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state
• Digital Fluency - Optimally uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate, organize, plan and reflect on digital data
• Analytical Thinking - Systematically breaks down a complex problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information
• Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights
• Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new ideas, projects and opportunities
• Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the collaborator. Knows when and how to use the chain of command
• Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and solve problems
• Relationship Management - Establishes and maintains relationships with peers and internal business partners to achieve results
• Eye For Business - Identifies new or alternative approaches to performing business activities more efficiently.
  
  

Come, join our bp team!