EAII Advisors State Program Associate, Finance & Operations

This position is with EAII Advisors, Evidence Action's technical partner in India.


About EAII Advisors

EAII Advisors, Evidence Action's technical partner in India, supports the implementation of the school and Anganwadi-based National Deworming Day program, as well as iron and folic acid supplementation programs, across 10 states by providing technical assistance to applicable state ministries of health, education, and women and child development. Moving forward, EAII Advisors aims to expand its impact by collaborating with more state governments on these existing programs, as well as supporting new public health, water, & nutrition programming.

About Evidence Action

At Evidence Action, we deliver data-driven interventions that transform lives at an unprecedented scale. We identify neglected global health issues and deploy proven solutions, forging healthier futures for generations.

Our model operationalizes leading academic research (including from Nobel-winning economists). We measure progress and outcomes at every stage to ensure we're making a real impact for people living in poverty and suffering from preventable or treatable health issues. Operating across 9 countries, our team of 800+ has reached over 500 million people, working closely with governments to scale these interventions.

• Our Deworm the World program has delivered over 2 billion treatments, significantly reducing worm prevalence and generating more than $23 billion in lifetime productivity gains.
• Through Safe Water Now, we've saved the lives of over 15,000 children.
• Our Accelerator explores untapped opportunities in global health, testing low-cost interventions with the greatest potential to save and improve lives.
  
  

At Evidence Action, your colleagues are your greatest asset. You'll partner with high-caliber colleagues in an environment blending innovation, autonomy, and teamwork. Our team excels in disruptive thinking and believes in rolling up our sleeves to get things done. If you're looking to work flexibly and with purpose, join a team that delivers measurable change for millions.

About Safe Water Now

Evidence Action's Safe Water Now program provides safe drinking water to over 10 million people across rural Uganda, Malawi, and Kenya. Recent evidence highlights that water treatment may be among the most cost-effective interventions available to save young children's lives, reducing all-cause child mortality by about 25%. The Dispensers for Safe Water (DSW) program, based on research by a Nobel-winning economist, utilizes an innovative and human-centric design to deliver clean water at the source in rural settings, achieving usage rates which are 5x that of comparable interventions. Evidence Action recently launched a next generation technology, In-Line Chlorination (ILC) in Uganda and Malawi, targeting rural, peri-urban, and urban communities, which has the potential to be even more cost-effective. Over the past year, we've more than doubled our footprint in East Africa and are actively exploring opportunities for expansion into new countries.

In addition to its longstanding work in East Africa, Evidence Action, through its technical partner in India, EAII Advisors, is launching a major technical assistance program to help the government of India reach 17.5 million people across multiple states with safe water. This complements the Indian government's effort to bring water access to every household in the country.

The Role

The State Program Associate - Finance and Operations will report to the State Program Manager with a dotted line to Deputy Director - Operations at National Office. You are required to work in close coordination with various team members from Finance, HR and Operations teams at the National Office in Delhi.

Responsibilities:

Finance

• Execute regular tasks related to finance and as per organization's policies
• Support State Program Manager in preparation of state budgets and monthly forecasts for state programs
• Prepare monthly variance analysis report (budget vs actual) for all activities of each program
• Maintenance and upkeep of the account related to office petty cash expense, verification of invoices and reimbursement vouchers, preparation of monthly expense report and related vouchers for review and approvals by the State Program Manager
• Support the National Office finance team in smooth and timely completion of internal audit, statutory and funder audit as per the requirement
• Check and verify the travel bills and expedite settlement of advance, prepare expense report and submit travel expense reports timely
• Maintain office files and tracking systems for office supplies
• Coordinate and guide the Field and District Coordinators on financial compliances
• Ensure TDS and GST compliances from vendors and other payments related to the state and assist the Delhi Finance team in these compliances
  
  

Operations

• Support the team in organizing events and meetings which includes identification and booking of facilities and equipment and performing other activities related to it under the guidance of Operations Officer and State Program Manager
• Execute and complete the tasks related to Travel Desk Management
• Support state team in hiring of consultants and contract management
• Provide operations orientation on processes and policies to short term consultants and field staff as per requirement
• Managing and maintaining the office inventories; database creation of vendors, contractors, consultants
• Prepare and file reports, letters, memos and other correspondence as instructed by the State Program Manager and other team members and support in data upkeep and management
• Managing and maintaining attendance, leave and timesheet records for team members, consultants to share with HR team at Delhi Office on weekly and monthly basis
• Ensuring the adherence to all the compliances in the office and field as per the organizational policies
• Support State Program Manager and Operations Officer at Delhi Office in timely manner and periodically preparing finance and admin related reports as per donor requirements
• Ensure preparation and maintenance of office Fixed Assets register along with tagging
• Managing and guiding the office assistant for daily tasks
• Support state team on procurement and the delivery of quality products by vendors within timeline
  
  

Program Support

• Support in preparation of SMS plan and assist in sending SMS through software
• Support to SPC-MLE in tele calling execution, if required
• Support SPM to review & track Social Media posts availability and tracking at district-wise
• Support SPM to review of existing & tracking of Supply chain mechanism
• Support program team in updating program related data, trackers, contact database, drafting letters, photographs, IEC customization as required
• As a part of state team, carryout monitoring visits to field for assessing program implementation
• Assist in documentation, record keeping, language translation, program document upload in box folders
• Support to State Program Manager in compiling consultants weekly work plan for submission to government, if required
• Tracking of field team (consultants hired at region, district and below district level) activities by developing activity tracker
• Provide logistical support to the state team in organizing state and district level events
• Perform all duties as assigned from time to time by the State Program Manager, coordinate with other colleagues, support other program staff and undertake field visits as per requirement
  
  
  

Requirements

Essential

• Minimum 3 years of experience with NGO/Not for Profit organizations in related field
• Degree (B. Com/ M. Com/ MBA Finance) in Accounts, Finance or Commerce background
• Experience in keeping track of program expenditures in line with approved budgets and following financial policies and procedures
• Experience in handling day to day administrative activities
• Ability to set priority and handle multiple task with ease
• Detailed-oriented and accurate in work performance
• Good communication skills in Telugu and English
• Computer skills, MS office
  
  

Desirable

• Understanding of local dialect is preferred
  
  
  

Disclaimer: The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time.

Position Location

The role is based in Vijayawada, Andhra Pradesh

We are unable to sponsor or take over sponsorship of an Indian employment visa at this time. Applicants must be legally authorized to work in India for roles based in India.

Benefits

EAII provides a comprehensive benefits package for employees worldwide. Benefits include:

• comprehensive health insurance,
• retirement savings options,
• life insurance,
• generous leave,
• avenues for engagement and recognition
  
  
  

Compensation: Competitive and commensurate with the individual's credentials, experience, and previous pay scale.

All contracting arrangements will be made through EAII Advisors Private Limited. EAII is an equal opportunity employer. Employment at EAII is based solely on an individual's merit and qualifications directly related to professional competence. EAII does not discriminate against any employee or applicant because of race, caste, creed, colour, religion, gender, origin, disability, marital status, or any other basis protected by law.

All candidates applying for the position should upload a resume along with cover letter mentioning current and expected salary.