Associate - Project Management

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Associate - Project Management

Purpose

Scientific data and information are core assets of Lilly. Providing balanced, objective, and accurate information to regulators, the scientific community, health care professionals, payers, and patients in a consistent and timely fashion across the entire drug development lifecycle is fundamental to Lilly.

Preferred

As healthcare providers are deluged with data and are making choices in an increasingly complex and stressed health system, Lilly Medical Affairs strives to provide clear, credible answers that will set Lilly apart from its competitors. Medical Affairs’ mission is to make Lilly the preferred pharmaceutical partner in the healthcare community globally by leveraging its medical expertise to drive patient-centric answers and solutions. Medical Affairs (MA) brings deep medical expertise to healthcare providers and payers. MA focuses on answering their questions with customized clinical and real-world evidence that can make the difference on if and how they use Lilly products. Additionally, MA brings clinical insights from customers back to the company to inform new product development and lifecycle planning. MA also supports patients with educational tools to help them manage their illness and with assistance to access our medicines for those facing tough financial situations. The MA content development team will be key in maintaining and creating content to support Medical Affairs activities such as:

• Slide Updates
• Internal Training Slides
• Manuscript Slides
• Data Slides
• Newsletters/ bulletin
• QR Compendium
• Affiliate Regional Slides
• HCP & patient education material
• Advisory board slides
• Competitive landscape slides
• Image sourcing, image redraws
• Lexicon
• MQAD (Medical Questions Analysis Document)
  
  
  

Primary Responsibilities: This job description is intended to provide a general overview of the job requirements at the time it was prepared. The job requirements of any position may change over time and may include additional responsibilities not specifically described in the job description. Consult with your supervisor regarding your actual job responsibilities and any related duties that may be required for the position.

• Deliver Effective Results
  
  
  

Facilitate LCCI MA delivery of project milestones with quality, on time, on planned savings, and within scope to meet or exceed team goals.Help the staff to meet or exceed overall project goals (update of milestones and completion of studies)Ensure that cost, timeline, and scope are in place on the team to monitor and control performance. Partner with scientific writers, editors, and creative designers to ensure achievement of key project deliverables in alignment with the agreed project planHighlight quickly and effectively any challenges to the achievement of the project deliverables and ensure any changes to scope/timelines are communicated to leadership and timely captured.Proactively deliver results through good project management practices and effective communication skills.Conduct effective and timely project data updates into appropriate databases liaising closely with MA Operations to ensure accurate data input.Participate and deliver tasks related to annual business planning process in close partnership with the respective team leaders and group leaders at LCCI MA.Support the monitoring and documentation of deliverables/milestones as well as metric reporting associated with team performance to share with Leadership and other functions. Lead the application and integration of key project management processes and tools across teams and/or subsets of teams to deliver asset and portfolio value with quality on time, on budget and within scope.Effectively manage upward and cross-functional communication, anticipate and resolve issues with the team, with asset and portfolio in mindEnsure documentation of key team/asset information and decisions and ensure project management systems are up to date.Create, manage, and track project vehicles, including, but not limited to:Project schedulesDetailed project plansProject scope statementsCost estimatesResource plansRisk and issue logsStatus reportsConduct Root Cause Analysis (RCA) and Corrective Action and Preventive Action (CAPA) as requiredImplement effective risk management and mitigation strategies to ensure good health of projects and engagements with the business partnersEffective collaborate with the global and local teams to implement best project management practicesCreate and lead the development of SOPs, job aids, and best practice documents that help in increasing productivity and efficiency

• Organizational and Operational Effectiveness
  
  
  

Partner with LCCI scientific writers, group leaders, team leaders, and MA Communication PMs to proactively resolve process-related issues.Adhere to MQS/Global Medical/Compliance standards, policies, and procedures, as well as to time entry, and applicable quality reviews and auditsImplement, apply, integrate, and optimize standard project management processes and tools Establish, maintain, and use LCCI SharePoint site or other tools to promote communication to cross-functional and global MA stakeholders.Ensure shared learning, process improvement, and identification and incorporation of best practices into future iterations of processes, tools, training, or guidance. Build effective and interactive dashboard templates and tools for effective metric collection and accurate reportingProactively suggest process optimization initiatives and lead the change

• Leadership and Influence
  
  
  

Supports the execution of both “right to operate” activities and day-to-day job fulfillment necessities (e.g., business planning, BCM) as specified by Leadership.Seek opportunities to capture and share learning cross-functionally and participate in processes improvement efforts to improve LCCI MA’s project management and business processes including six sigma projects and special initiatives.Identify and bring forth ideas for continual process improvement to team and functionActively manage relationships with internal business partners to ensure a positive and productive working environment.

Minimum Qualification Requirements

Degree or equivalent work experience.Knowledge of Lilly Quality Systems (SEQS, LQS, MQS) or experience with Quality Systems.Strong interpersonal, team working, and leadership skills. Able to adapt to diverse interpersonal styles.Strong attention to detail demonstrating accuracy in tracking and reporting dataStrong customer focus.Good problem-solving skillsAbility to anticipate and recognize problems, diagnose root causes, and take corrective actions to prevent recurrenceStrong oral and written communication skills; able to communicate clearly, timely, and succinctly.Strong self-management and organizational skills; able to manage workload and adjust personal priorities as needed.Flexibility to adjust quickly and effectively to frequent change and altered priorities.Strong computer skills including Outlook, OneNote, Word, Excel, PowerPoint, SharePoint, MS Forms, GoogleSheets etc.Good understanding of analytical and reporting tools such as Power BI, Power Apps, Tableau, etcProficiency in using excels for data collection and reporting including Macros, Pivots, VLOOKUP, etc

Other Information/Additional Preferences

Additional Preferences:

Work experience in the pharmaceutical industry; knowledge of drug development and/or Medical Affairs.Knowledge Medical Affairs specific procedures, references, job aids.Knowledge of project management skills, tools, and processes in areas such as timeline and cost.Expected to use predictive analytics to analyze the data and make it in presentable format to the leadershipProficiency in a variety of PC applications and databases including Microsoft Project, SAP (primarily project systems), Visio, pivot tables, scorecard visuals.

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