Associate Manager – Accounts Payables

Job Summary

We are seeking an experienced and detail-oriented Associate Manager - Accounts Payables with 4-5 years of experience, particularly in inventory-based companies. The ideal candidate will have a strong background in managing Purchase Orders (POs), Invoices, and Goods Receipt Notes (GRNs), ensuring accuracy and compliance in the entire accounts payable process. You will play a crucial role in maintaining financial records, managing vendor relationships, and ensuring timely payments.

Key Responsibilities

• Accounts Payable Management:
  
  

○ Oversee the end-to-end Accounts Payable process, including processing POs, Invoices, and GRNs.

○ Ensure accurate coding and matching of PO, Invoice, and GRN.

○ Timely processing of vendor payments while adhering to company payment policies and schedules.

• Vendor Management:
  
  

○ Maintain strong relationships with vendors, ensuring timely resolution of discrepancies and issues.

○ Perform vendor reconciliations, review statements, and manage inquiries related to invoices or payments.

○ Evaluate and manage vendor credit terms in alignment with cash flow requirements.

• Compliance & Reporting:
  
  

○ Ensure adherence to internal controls, accounting policies, and company guidelines.

○ Prepare accurate accounts payable reports, aging reports, and assist in monthly and annual financial closings.

○ Ensure compliance with applicable tax and financial regulations, including GST and TDS.

• Inventory & Cost Control:
  
  

○ Collaborate closely with the Inventory and Procurement teams to validate and track GRNs, inventory levels, and costs.

○ Ensure inventory invoices are matched accurately with POs and GRNs to prevent discrepancies.

○ Assist in inventory audits, reconcile variances, and maintain a high level of inventory accuracy.

• Process Improvement:
  
  

○ Continuously review and enhance the accounts payable processes to improve efficiency and effectiveness.

○ Identify and implement automation tools to streamline invoice processing, payment, and approval workflows.

• Team Collaboration:
  
  

○ Coordinate with cross-functional teams, including Finance, Procurement, and Inventory Management, to align on payment schedules and resolve discrepancies.

○ Support team members by providing training and guidance on best practices in accounts payable processes.

Qualifications & Skills

• Bachelor’s degree in Finance, Accounting, or a related field.
• 4-5 years of experience in accounts payables, preferably in inventory-based companies.
• Proficiency in managing Purchase Orders (POs), Invoices, and Goods Receipt Notes (GRNs).
• Strong understanding of GST, TDS, and other tax-related compliances.
• Excellent analytical and problem-solving skills with attention to detail.
• Ability to work under pressure, meet deadlines, and manage multiple tasks simultaneously.
• Strong communication and interpersonal skills, with the ability to work collaboratively across teams