ASSISTANT to the Head of MBS Procurement, CPM Coordinator

Job Title: ASSISTANT to the Head of MBS Procurement, CPM Coordinator

Work Location: Mumbai, India

Main Job Purpose

In this role you will provide proactive and high-level business support to the Head of Marketing, Business Services, & IT (MBS) Procurement (VP) and team. This fast-paced global environment requires an assistant who is a self-starter with attention to detail, who can interact regularly with a very international network both inside the business and externally. You must be capable of managing your own time flexibly and effectively, juggling day to day tasks as well as proactively spot opportunities to add value to the business. In addition to the core assistant work, this role is responsible for coordinating the calendar, scheduling and tracking governance activities for CPM (Collaborative Procurement Model), our structured stage-gate approach for MBS sourcing. We seek a candidate who will spend time working on the tasks as described below, take time for your own development, and specifically want to challenge yourself to have a greater impact across the function you are supporting.

Job Summary

Complex diary management – arrange meetings on a daily basis, both virtual and in person across multiple time zones, and reschedule as needed Organization of international and local travel, including preparations of itineraries and travel logistics, visa applications, and the management of out-of-office requirements Sending meeting invitations, agendas, minutes, and other communications on behalf of leader and MBS team Maintaining departmental lists, manage distribution of internal communications and meeting invites, and ensure proper maintenance for MBS joiners and leavers Coordinate, schedule, and track Collaborative Procurement Model (CPM) governance routines and deep dive meetings across MBS spend areas, working under leadership of CPM Manager and in close partnership with Vendor Management Office (VMO), CPM Project Leads and the PA network of each CPM Project Steering Committee members. Work with Project Leads to ensure CPM Big Bets deep dive dates are updated in USave, based on which deep dive meetings are arranged timely according to the project plan target. Prepare PowerPoint presentations, Excel spreadsheets, (PowerBI) reports and materials for meetings Liaise with internal and external business partners and supplier contacts – developing knowledge of key individuals, including PA network and MBS roles and responsibilities Proactively tackle issues related to (administrative) processes to ensure speed and efficiency, improving them for the leader, the team, and Unilever as a whole Process expenses, purchase requests, and invoices using relevant systems Organize occasional in-person meetings on site or offsite, including coordination of country visits and LT meetings. This may include visitor management, catering, etc.

Key Requirements

Due to the changing nature of jobs, we find it more important that you can identify yourself with below behaviors instead of listing factual requirements like education level or years of experience. Therefore, we set out the requirements for the job as Behaviors (Standards of Leadership) and Skills. For this role, Agility, Personal Mastery and Passion for High Performance are key.

Behaviors

Purpose and Service: You know your purpose and actively use it to shape own role and tasks. We will help you there as well, but it’s important you want to contribute to USLP in day-to-day work.

Personal Mastery: You take the lead in your own wellbeing. We value when you ask for and work on feedback, are able to say no in a cooperative way, and set a high standard for own work.

Agility: With the changing circumstances, we think it’s critical you invest time in learning and are curious to new things. We’d want you to be flexible to what the situation asks of you (and obviously we accept a “no” as well!), and are keen for you to search for ways to make your own work and work of team better and more efficient.

Business Acumen: To best support our team, it’s important you understand goals and ambitions of leaders and business unit you work in. You’re curious? We’ll help you understand! That way, you can actively experiment, try out new things and bring the outside in, to proactively spot opportunities how to drive value for Unilever.

Talent Catalyst: We would like you to play a key role in inclusive team culture by coaching supporting others to improve. If you’re naturally a “spider in the web” and like to connect across different teams in Unilever, even better!

Consumer Love: Your consumer would be the business you support, so no surprise we value your curiosity to learn more about the background of the needs of the team. That will allow you to be critical to us or find better ways to serve.

Passion for High Performance: In our team, we value having an owner’s mindset, using data and insights to make decisions, and taking personal responsibility and accountability for execution and results. We’re one team, and want everyone to play their part!