Assistant Manager/ Manager- Admin & Facility, Khalapur Project
Larsen & Toubro
Date: 3 weeks ago
City: Mumbai, Maharashtra
Contract type: Full time
Job Title: Manager – Administration & Facility Management
Location: Khalapur, Maharashtra
Reporting To: Factory Head
Department: Administration & Facilities
Key Responsibilities:1. General Administration & Facility Management
Location: Khalapur, Maharashtra
Reporting To: Factory Head
Department: Administration & Facilities
Key Responsibilities:1. General Administration & Facility Management
- Supervise and manage all facility services including housekeeping, security, garden, pantry, canteen, transportation, and guest house operations.
- Oversee contract labour operations, including vendor coordination and manpower deployment.
- Handle all contractor/vendor bill processing and ensure timely payments.
- Maintain and renew employee insurance policies and AMC agreements for security, transport, guest house, genset, lifts, EPABX, CCTV, pest control, etc.
- Manage office infrastructure, including housekeeping, pantry, carpentry, electrical works, printing/stationery, and telecommunication needs.
- Raise PR/PO in SAP for all admin-related procurements and services.
- Coordinate guest visits, factory events, employee engagement programs, and welfare activities.
- Ensure accurate supervision of office assistants and monitor daily attendance.
- Plan and organize company functions, celebrations, and emergency arrangements.
- Ensure timely local purchases (e.g., uniforms, safety shoes) and vendor payments.
- Lead the formation and implementation of safety committees and drive safety awareness across the facility.
- Conduct training sessions on ERT, fire safety, first aid, and plant safety protocols.
- Carry out accident investigations and implement corrective/preventive actions.
- Maintain all safety-related registers and coordinate annual employee health checkups in compliance with the Factories Act.
- Ensure internal audits and compliance with ISO 9001, EMS 14001, OHSAS, and 5S practices.
- Celebrate Safety Week, Environment Day, and other safety-related events.
- Manage all factory and labour law compliances including Factory License, Form 27, Annual Returns, and Registration Certificates.
- File all required MPCB (Pollution Control Board) returns and ensure environmental compliance (hazardous waste, e-waste, emission monitoring, etc.).
- Coordinate with MSEB, MIDC, PCMC, and other local authorities to ensure regulatory adherence.
- Monitor contractor/vendor compliance with all applicable labour and statutory norms.
- Support senior leadership in maintaining healthy and harmonious industrial relations with the union.
- Effectively handle contract labour issues and employee grievances.
- Promote employee cooperation during policy rollouts and key management decisions.
- Plan and monitor contractual manpower deployment as per operational requirements.
- Ensure timely availability of contract manpower and track daily workforce reports.
- Implement engagement and retention strategies to reduce attrition and improve productivity.
- Oversee new project infrastructure development including layout planning, budgeting, and execution within timeline.
- Manage all repair & maintenance activities of factory assets and utilities.
- Liaise with government authorities for necessary permits, licenses, and compliance for infrastructure work.
- Graduate/Postgraduate in any discipline. Certification in Admin, Industrial Safety, or Facility Management preferred.
- 12–15 years of experience in plant/factory administration, infrastructure, and compliance management.
- Proficiency in SAP and MS Office.
- Knowledge of local regulations, Marathi language, and stakeholder management is essential.
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