Assistant Manager

Responsibilities

Strategy, Planning, SOP

and Guidelines

Techno-Commercial Strategy and Initiatives

► Understand the Techno-Commercial strategy and plan for Site

► Take necessary actions in own area of work to implement strategic initiatives (Site specific)

as per plan

Core Procurement

Purchase Requisition (PR) Review

► Assist in the review of approved PR from user department; seek additional information if

required from user for correctness & completeness of PR

► Provide support in identifying the type and method of procurement (depending on type of

material/ services to be procured, nature of PR (normal vs. emergency PR), stocks

available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as:

► Selection of bidding process, preparation of vendor selection approach and vendor

evaluation criteria depending on the nature of the category

► Preparing the request for information (RFI) document for bidder evaluation

► Identification of potential bidders who meet the requirements (using Company vendor

database, Supply market analysis, advertisement or recommendations from other teams)

► Preparation of the Request for Proposal (RFP) document

► Organizing and planning pre-bid meeting based on the queries and communication

requirements from vendors

► Technical and Commercial bid evaluation of vendors

► Conducting fact-based negotiations/e-auction with shortlisted bidders

► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required

approvals as per DoA

Contract Preparation and Order Placement

► Prepare contract document as per stated protocols & standard templates

► Set up the approved contract record within the ERP system, using the appropriate system

steps and functionality

► Maintain the contract document for future reference as per defined document

management policy

► Send the contract to vendor and all identified stakeholders

► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/

CPBG)/ Customs related documents from vendor as per requirements

Procurement Through Rate Contracts

► Based on approved NFA, prepare, review and issue rate contracts

► Prepare master outline agreement (OA) in ERP system based on rate contract

► Prepare PO / SO for procurement under valid rate contract

Associated Procurement

Activities

Post Order Management

► Prepare Billing Break Up and get it uploaded in SAP, if applicable

► Expediting of ordered materials for timely delivery

► Address, resolve or re-allocate and share response for queries raised by vendors or from

other internal stakeholders, during expediting delivery

► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra

items, Time Extensions etc.

► Facilitate closure of contracts and take necessary actions

► Manage inbound logistics services for other Ex-Works Domestic Supplies

► Execute contingency plans in case of immediate business requirements

Supplier Management

Supplier/ Vendor Identification and Onboarding

► Coordinate with new identified vendors to send information/ documents in predefined

forms for evaluation

► Prepare vendor evaluation criteria for the category in consultation with quality, engineering

and project management & control departments

► Check details of forms submitted by vendor for their completeness and validity of

documents

► Interact and take approval of Quality/ User/HSE department for vendor assessment if

Required

► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor

list & communicate to vendor

► Populate required data and documents into MDG/Ariba system to get vendor code created

in SAP

Supplier/ Vendor Performance Management

Contribute to performance evaluation, management and development planning of suppliers/

vendors for assigned category by partaking in activities such as:

► Preparation of vendor segmentation matrix based on annual spend with the vendor and

risks associated

► Preparation of vendor performance evaluation criteria and frequency of evaluation for each

vendor segment

► Assigning performance levels to vendors, review of vendor scorecard, and checking if the

performance is meeting desired level

In case of satisfactory performance, communicating performance feedback to vendors

highlighting improvement opportunities on individual parameters

► In case of unacceptable performance, communicating performance to vendor & planning

discussions to identify actions required for performance improvement

Supplier/ Vendor Engagement

► Establish strategic partnerships with suppliers/ vendors of assigned category which will

benefit Adani from a long-term perspective and effectively leverage them for value additions

to business

Data management

Data Analytics

► Assist in collation and analysis of data related to various procurement activities (e.g.

commodity analysis, supplier debugging, etc.) for respective categories

► Identify and seek opportunities to improve efficiency and value by analysing data

► Contribute to action planning and implementation based on data analytics performed for

assigned categories

Risk Management

Risk Management

► Assist in identifying all procurement risks for assigned categories (using master list of

procurement risk, supply market analysis, long term procurement plan, annual procurement

plan and project risk register)

► Provide support in evaluation and prioritization of the identified risks on their likelihood,

impact and controllability

► Contribute to the preparation of risk mitigation plan and update of the category risk register

Qualifications

More than 5 years of relevant experience in procurement, supply chain management.