Administrative Executive
Uppteam
Date: 1 day ago
City: Ahmedabad, Gujarat
Contract type: Full time
Job Overview
We are seeking a proactive and organized Administrative Executive with strong communication skills to support our operations and serve as a key liaison with our US-based clients. While this role involves general office administration, the primary focus will be on managing communication, data coordination, and task execution in collaboration with our clients.
Key Responsibilities
Client-Facing Duties (Primary Focus):
We are seeking a proactive and organized Administrative Executive with strong communication skills to support our operations and serve as a key liaison with our US-based clients. While this role involves general office administration, the primary focus will be on managing communication, data coordination, and task execution in collaboration with our clients.
Key Responsibilities
Client-Facing Duties (Primary Focus):
- Serve as the main point of contact between the operations team and US clients.
- Communicate professionally with US clients via email and virtual meetings.
- Attend and participate in client meetings to understand task requirements, manage data, and ensure alignment with deliverables.
- Coordinate with internal teams to relay client expectations, deadlines, and updates effectively.
- Oversee and maintain daily office operations to ensure efficiency.
- Manage inventory of office supplies and place orders as needed.
- Organize and schedule meetings, appointments, and internal communications.
- Provide administrative support to managers and staff, ensuring smooth workflow.
- Prepare, edit, and distribute documents, reports, and professional correspondence.
- Maintain and update both electronic and physical filing systems.
- Ensure data accuracy and completeness across databases and spreadsheets.
- Coordinate domestic and international travel arrangements for employees.
- Assist in the planning and logistics of company events, team meetings, and team-building activities (including venue booking, catering, and transportation).
- 1 to 3 years of proven experience as an administrative assistant, virtual assistant, or office admin assistant.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Discretion and confidentiality.
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